Executive assistant

Job Title: Executive AssistantJob Description

This Executive Assistant role involves providing high-level administrative support to the General Manager in all aspects of the Helicopter Maintenance, Repair, and Overhaul (MRO) business.

Responsibilities

• Manage the budget process by ensuring all contractor and vendor invoices are approved and paid in accordance with payment terms.

• Maintain records and create reports from internal data.

• Prepare quotes for customers.

• Provide comprehensive calendar management and administrative support.

• Utilize Excel for data analysis, including the use of macros and pivot tables.

• Provide executive administrative support, including scheduling and handling correspondence.

Essential Skills

• 5+ years of experience in managing budget processes and ensuring timely payments.

• 5+ years of experience in record maintenance, report creation, and customer quote preparation.

• Proficiency in Excel, including macros and pivot tables.

• Experience in the same or a similar industry.

• Proficiency in Microsoft Office Suite, including Outlook and PowerPoint.

• Excellent verbal and written communication skills.

• Strong organizational skills and attention to detail.

• Exceptional time management skills and ability to meet deadlines.

Additional Skills & Qualifications

• Highly motivated and eager to learn the business.

• Ability to function well in a high-paced and sometimes stressful environment.

• Ability to multi-task and work with minimal supervision.

• Ability to learn new software.

Work Environment

The role is 100% onsite, Monday through Friday, with a start time of 8:00 am or 8:30 am, working an 8-hour day with a half-hour or hour lunch break. The position is located in Croydon, PA. The company offers a 6-month contract-to-hire position with a pay increase upon permanent conversion. Benefits include medical, dental, and vision insurance, a 401(k) retirement plan with pre-tax and post-tax contributions, life insurance, short and long-term disability insurance, a Health Spending Account, transportation benefits, an Employee Assistance Program, and paid time off.

Job Type & Location

This is a Contract to Hire position based out of Croydon, PA.

Pay and Benefits

The pay range for this position is $28.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Croydon,PA.

Application Deadline

This position is anticipated to close on Nov 10, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.