Administrative Specialist

We are seeking an experienced Administrative Associate III to provide high-level administrative support within a fast-paced logistics and transportation environment. This role will serve as a key point of coordination, supporting leadership by managing communications, handling information requests, and ensuring efficient day-to-day office operations.

salary: $25 - $30 per hour
shift: First
work hours: 8 AM - 5 PM
education: High School

Responsibilities

• Perform general office duties including ordering supplies, maintaining records management systems, and supporting basic bookkeeping functions
• Support onboarding processes for drivers, including coordination of documentation and background screening activities
• Prepare and distribute invoices, reports, memos, letters, and financial documents
• Manage and maintain corporate records, files, and documentation systems
• Review and analyze incoming communications (memos, reports, submissions) to determine priority and appropriate distribution
• Coordinate and schedule meetings, including preparing agendas and supporting materials

Skills & Qualifications

• High School Diploma or GED required
• 5–7 years of administrative or executive support experience required
• Prior experience supporting senior leadership or executives strongly preferred
• Verbal and written communication skills with a high level of professionalism
• Proven ability to multitask, prioritize, and manage time effectively in a fast-paced environment
• Organizational skills with the ability to maintain confidentiality of sensitive information
• Interpersonal and customer service skills with the ability to collaborate across teams
• MS Office Suite, document management and reporting tools
• Administrative systems, onboarding tools/background screening platorms a plus
• Experience within a corporate, logistics, or operations-driven environment is a plus

Skills

• Administrative Duties (5 years of experience is required)
• Record Management
• Bookkeeping
• Document Management
• Scheduling Meetings (5 years of experience is required)
• Agendas
• Reports
• Memos
• Invoicing
• MS Office
• Onboarding
• Background Screening

Qualifications

• Years of experience: 5 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Any consideration of a background check would be an individualized assessment based on the applicant or employee's specific record and the duties and requirements of the specific job.