Warehouse Shipping Admin Support

Abacus Corporation is a family-owned staffing leader with 80+ years of experience, providing modern workforce solutions nationwide. With a supportive culture and over 25,000 employees, we offer long-term jobs, competitive pay, benefits, and real growth opportunities

Join the Abacus family.

We are seeking an experienced Warehouse Administrative Associate to support daily warehouse operations.

The Warehouse Administrative Shipping Coordinator supports daily warehouse shipping operations by managing documentation, coordinating outbound freight, tracking orders, and ensuring accurate, timely communication between warehouse personnel, carriers, and internal departments. This role is critical for maintaining organized workflow, shipment accuracy, and strong customer service within a fast-paced logistics environment.

Key Responsibilities

• Coordinate and process daily outbound shipments, including scheduling pickups, preparing bills of lading (BOLs), and verifying shipment accuracy.
• Maintain shipping records, logs, spreadsheets, and system entries to ensure accurate documentation and inventory tracking.
• Communicate with drivers, carriers, and warehouse leadership regarding load status, dock assignments, and order readiness.
• Support warehouse operations by assisting with order verification, labeling, pallet documentation, and shipment staging.
• Perform data entry into warehouse management or transportation systems (WMS/TMS) to update shipment statuses, inventory counts, and tracking information.
• Assist with inbound documentation as needed, including verifying PO numbers, tracking receipts, and reconciling discrepancies.
• Generate daily, weekly, and monthly shipping reports for management.
• Monitor shipping supplies and replenish forms, labels, and packaging materials as needed.
• Ensure adherence to company shipping procedures, compliance standards, and safety requirements.
• Provide administrative support for the warehouse team, including filing, document organization, email communication, and customer correspondence.

Requirements

• Previous experience in warehouse administration, shipping/receiving, logistics coordination, or similar role.
• Strong computer skills, including proficiency with Outlook, Excel, and warehouse software (WMS/TMS).
• Ability to read and prepare bills of lading, shipping documents, and inventory forms.
• Excellent communication skills for coordinating with carriers, warehouse associates, and office staff.
• Strong attention to detail and organizational skills; able to manage multiple tasks in a fast-paced environment.
• Ability to work with minimal supervision while supporting a team-driven environment.
• Understanding of basic warehouse operations and shipping terminology.
• Ability to stand, walk, or access warehouse areas as needed for shipment verification.