Accounts Payable Supervisor

Position Summary:
We are seeking a motivated and detail-oriented Accounts Payable Supervisor to lead our AP function within our growing wholesale HVAC team. In this role, you will oversee the full accounts payable process, ensure timely and accurate vendor payments, and drive process improvements that support the financial health of the business. You will manage and mentor AP staff, collaborate cross-functionally with purchasing and warehouse teams, and play a key role in month-end close and audit support. This is an excellent opportunity for a hands-on leader who thrives in a fast-paced, team-oriented environment.

Key Responsibilities:

• Supervise daily accounts payable operations, ensuring accuracy, efficiency, and compliance with company policies.
• Lead, train, and develop AP team members, providing guidance and performance feedback.
• Review and approve vendor invoices, ensuring proper coding and adherence to three-way matching (PO, receipt, invoice).
• Oversee payment processing (checks, ACH, wire transfers) to ensure timely and accurate disbursements.
• Manage vendor relationships, including resolving escalated discrepancies and maintaining strong communication.
• Partner with purchasing and warehouse teams to address invoice, pricing, and receiving issues.
• Monitor and reconcile vendor statements and ensure timely resolution of outstanding items.
• Maintain vendor records and oversee year-end 1099 reporting.
• Support and help lead month-end close processes, including accruals and reporting.
• Assist with audits by providing documentation and ensuring compliance with internal controls.
• Identify and implement process improvements to increase efficiency and scalability.

Qualifications & Requirements:

• 4+ years of accounts payable or accounting experience, with at least 1–2 years in a supervisory or lead role.
• Strong knowledge of AP processes, internal controls, and vendor management.
• Experience in wholesale, distribution, or a similar industry preferred.
• Proficiency with ERP systems and Microsoft Excel.
• Proven leadership skills with the ability to coach, mentor, and motivate a team.
• Excellent organizational, problem-solving, and communication skills.
• Ability to manage priorities and meet deadlines in a fast-paced environment.

Benefits:

• 401(k) with 4% company match
• Health, dental, and vision insurance
• Employee Assistance Program (EAP)
• Financial support program
• Opportunities for growth and development within the organization