Executive Assistant

Job Description

Job Description

About the Role

We are a growing manufacturing company seeking an experienced Executive Assistant to the CEO to serve as a trusted partner and operational extension of our Chief Executive Officer. This role goes beyond traditional administrative support and plays a key part in project coordination, leadership support, and cross-functional execution during an exciting period of company growth.

The ideal candidate is highly organized, proactive, and comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Support

• Manage the CEO's calendar, scheduling, and priorities
• Coordinate meetings, prepare agendas, document action items, and track follow-ups
• Handle confidential correspondence and sensitive information
• Arrange travel and logistics as needed

Reporting & Project Management

• Support and track CEO-led initiatives and company-wide projects
• Track project timelines, task lists, and milestone tracking
• Prepare executive summaries, reports, meeting briefs
• Compile weekly, monthly, and quarterly dashboards
• Coordinate across departments to ensure follow-through and accountability
• Prepare project updates and executive summaries

Operations & Leadership Support

• Assist with leadership team coordination, particularly within operations
• Support leadership meetings, planning sessions, and follow-up actions
• Serve as a liaison between the CEO and department leaders

Finance Support (AR/AP)

• Assist with accounts payable and accounts receivable administrative tasks
• Organize invoices, documentation, and approvals for special projects

Qualifications

• 5+ years of experience supporting senior executives (CEO support preferred)
• Demonstrated experience coordinating or managing projects
• Experience in manufacturing, operations, or industrial environments preferred
• Exposure to basic finance or accounting support (AR/AP) preferred
• Strong organizational, communication, and time-management skills
• High level of discretion, professionalism, and attention to detail
• Proficiency in Microsoft Office suite of applications