Program Administrative Coordinator

Job Description

Job Description

Job Overview

The office coordinator is responsible for fostering a professional atmosphere that will allow staff to thrive and for promoting daily office activities ensuring that our student needs are met in an honorable manner. The office coordinator also helps to promote CareBridge Academy in the community.

About the company: We launched the school CareBridge Academy in 2020. The school offers one of Philadelphia area’s only Certified Nurse Aide (CNA) training programs. We identified the training needs and deficiencies that exist among direct care workers. There is a huge shortage of direct care workers across the country, and the demand is only set to increase. We set out to create entry level healthcare education programs that are flexible, affordable, and most importantly, comprehensive in curriculum and innovative in their approach.

Location

Our office is located just north of Center City Philadelphia in the Spring Garden area of Philadelphia.

Job Type and Shift

This position is office based with full time or part time hours (flexible). Our standard scheduled hours for the position are of Monday through Friday 9 AM to 5:30 PM.

Job Responsibilities may include but are not limited to:

• Assist with billing, including student invoices as well as collection of payments.
• Enter and maintain accurate student records in the operating software
• Determine each caller or visitor’s purpose in a pleasant manner and promptly notify the appropriate staff member and direct calls or concerns as needed
• Demonstrate open and effective communication with Office Staff, students, and employees
• Help to Create and Maintain student Files; ensure accuracy and completion of all student files
• Assist with the Onboarding of New Students
• Facilitate the distribution of supplies and materials to students and instructors
• Ensure company standards are met and upheld
• Maintain regular attendance at the office to execute job responsibilities
• Perform any and all other functions deemed necessary

The successful candidate will have:

• Strong computer skills and comfort working in databases and on Internet browsers.
• Excellent organizational skills, problem solving skills, and customer service.
• Good telephone voice and skills.
• Full understanding of Google Docs, and preferably all of Google
• Will bring their own team player attitude to our team-oriented environment.
• A warm, friendly, compassionate demeanor
• A self-starting, upbeat, positive, go-getter attitude.

Job Types: Full-time, Part-time

Pay: From $19.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 4 hour shift
• 8 hour shift
• Monday to Friday

Work Location: In person