Documentation Coordinator (PART-TIME) - Reading, PA

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Date: Jan 14, 2026

Location: Reading, PA, US, 19605

Company: Hubbell Incorporated

Job Overview

The part-time Documentation Coordinator serves as focal point within Design Engineering and Documentation Control for documentation deliverables, both internal and external. Work shall be performed in accordance with customer order requirements, per development schedules and as assigned by the Design Engineering Manager and carried out with a sense of ownership and pride toward the output delivered to customers.

A Day In The Life

External Customer Deliverables

• Complete all tasks associated with creating, preparing assembling, and shipping customer deliverable documentation packages which include:
• Standard drawing packages
• Specials and standard packages
• Approval packages
• Comprehensive customer manuals (drawings, product manuals, operation notes)
  

Major components of the process in the deliverables listed above include:

• Reviewing SAP requirements to determine orders requiring deliverable & determining due dates
• Creating and maintaining non-standard customer specific documents/ forms
• Coordinate all tasks and information requirements to complete customer documentation
• Printing & reviewing each order to identify documentation line items
• Creating and maintaining "to do" list of orders
• Creating raw content in MS Word to serve as Table of Contents and Transmittal Forms
• Receiving documents such as drawings, Op Notes and RFP sheets from CAD personnel, Technical Writers, Design Application Engineers and Sales Support Engineering for input to customer deliverables
• Assembling and packing deliverables for shipment or electronic submission (email, customers FTD Portals, etc...)
• Closing out documentation deliverable line items in SAP
• Prepare weekly report and submit to Design Engineering Manager listing documentation orders received, orders completed, and orders past due (all based on SAP dates)
• Order and maintain inventory of materials (binders, tabulated pages, standard product manuals, etc) used in documentation deliverables
• Maintain files of document masters

Internal Customer Deliverables

• Distribute drawings to internal customers as requested for custom and standard drawings, including Preliminary, Pilot, Shop Print and Final releases
• Maintain associated information in SAP to support part requests and part information
• Maintain drawings, ECN's, transmittals, files, etc
• Maintain current drawing revisions in database and interface with CAD by updating Drawing Librarian
• Maintain control of artwork, microfilm, mylar reproducibles and electronic drawing library
• Scan drawings for digital storage

General

• Maintain integrity of all reproduction equipment for daily operation and serve as interface for service
• Order reproduction supplies and maintain sufficient inventory to meet deliverable requirements
• Perform other duties as assigned

What will help you thrive in this role?

• High school diploma or equivalent. Some college.
• Five years experience in an office environment.
• Exceptional organizational skills. Strong written and verbal communications skills.
• Must have the ability to work and reason independently and adapt quickly to changing schedules and requirements.
• A commitment toward meeting deadline dates.
• Proficient in word processing and spreadsheet software, preferably Word and Excel.
• Must also interface well with others.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms.

Hubbell Incorporated

Hubbell creates critical infrastructure solutions that power our customers, communities, people and the planet. Our company is strategically aligned around enabling grid modernization and electrification. As more products plug in to an aging grid, Hubbell solutions enable the transition to a more reliable, resilient and efficient energy infrastructure. Founded in 1888 our innovation has made us a leading global manufacturer of high quality electrical and utility solutions enabling customers to operate critical infrastructure reliably and efficiently.

The company operates in two segments. Hubbell Utility Solutions (HUS) enable the grid to conduct, communicate and control energy across utility applications and Hubbell Electrical Solutions (HES) are essential to managing power across a wide range of industries and applications. Our vertical market solutions can be applied to markets including Data Centers, Renewables, Commercial Buildings, Industrial, Telecom and Transportation. Supporting both of our business segments is our corporate and Hubbell Unified Business Solutions teams that provide consistent process, tools technologies across our businesses.

We are committed to operating sustainably and ethically while promoting an inclusive and supportive culture for our people to grow and develop in their careers. Our employees proudly work and serve our communities from our headquarters in Shelton, CT, across the United States and around the globe.

Hubbell Electrical Solutions

Hubbell Electrical Solutions (HES) are essential to managing power across a wide range of industries and applications. HES provides the critical components that allow operators of buildings, factories and other industrial infrastructure to connect, protect, wire and manage power.

Hubbell Incorporated, its subsidiaries and affiliates, is an EO Employer AA: M/F/Veteran/Disability. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender identity or any other protected class.

The above summary of position responsibilities and requirements is not intended, and should not be construed, to be an exhaustive list of duties, skills, efforts, physical requirements, or working conditions associated with the position. It is intended to be an accurate reflection of those principal position elements essential for making decisions related to position performance, employee development, and compensation.

Nearest Major Market: Reading PA

Job Segment: ERP, SAP, Database, Telecom, Telecommunications, Technology

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