AP Lead- Coupa Specialist- Americas

“Manage the organization's accounting function for the production of innovative products that truly improve people’s quality of life."

United Safety and Survivability Corporation is committed to delivering the most innovative and reliable safety and survivability solutions our customers can trust to protect life and property. As the global leader in our industry, we push boundaries by utilizing innovation to highly engineer and produce the next generation of safety and survivability technologies.

At United Safety we are solving our industry's most important problems with talented individuals who share our passion to change the world. Our culture is fast-paced, energetic and innovative. We work to build an inclusive environment in which everyone, regardless of gender, race, religion, age, or background, can do their best work. We are fully committed to continuous growth and advancement; we will reinvest profits and resources into our employees, our processes and product innovation.

Job Title: AP Lead – Coupa Specialist - Americas.

Department: Accounting.

Classification: Exempt.

Summary: The AP Lead – Coupa Specialist - Americas will be a part of the Accounting team responsible for performing all transactional and analytical functions for Accounts Payable processing and Vendor Setup. The AP Lead – Coupa Specialist - Americas will maintain a reliable and effective Accounts Payable System within Syteline and Coupa, managing day to day payables processing, supplier management, and Coupa administration. The AP Lead – Coupa Specialist - Americas will also execute and maintain accurate 1099 filings and provide timely and accurate financial reports and statements as it relates to Accounts Payable for the Americas.

Responsibilities: As the AP Lead – Coupa Specialist - Americas , you will:

• Verify product receipts in Syteline and Coupa and properly match Vendor invoices to receipts in Coupa/Syteline systems, assisting with PO and Contract creation in Coupa as needed.
• Communicate and report on purchase price variances or receiving quantity variances from Vendor Invoices within Coupa and / or Syteline systems to management timely.
• Process invoices for payment verifying approvals and proper vendor setup in Syteline and Coupa.
• Manage weekly Check Runs and managing Americas’ disbursements according to Treasury’s direction.
• Manage Coupa Pay and Manual payment setup and issuance of payments through Coupa Pay and banking systems, reconciling Transfermate debits with cash entries in Syteline.
• Manage new vendor setup processes and work cross functionally with Supply Chain to ensure efficient setup and documentation of new vendors in Syteline and Coupa.
• Configure, maintain, and administer the Coupa platform; acting as go to expert for all things Coupa.
• Identify and implement process improvement enhancements within AP Process and Coupa processes.
• Manage month end and year end AP accruals and reconciliations.
• Assist with year-end Audit, diligent requests, other audits as required.
• File yearly 1099 reporting ensuring adherence to all laws and regulations.
• Ensure proper use tax calculations within Syteline and Coupa along with monthly reporting and reconciliation of sales taxes paid and use taxes owed; issuance of exemption certs where applicable.
• Run and manage weekly AP aging reports ensuring the company is properly and efficiently managing the AP Aging per DPO guidelines.
• Assist in monthly DPO reporting / KPI Tracking.
• Maintain and reconcile AP general ledger accounts in Syteline ensuring zero variances between the subledger and GL and Coupa.
• Support the Assistant Controller or VP Global Controller with special projects as required.
• Perform other duties as required to support the organizational strategy.

You are a great fit for this position if this describes you:

• Minimum of 5 years’ experience in Accounts Payable.
• Minimum 3 years of hands-on experience managing AP within Coupa system; Coupa certified preferable.
• Business or Accounting degree is preferable.
• Strong understanding of P2P cycles and processes within an ERP and Coupa.
• Exceptional MS Word and Excel knowledge.
• Knowledge of Accounts Payable modules in ERP systems, specifically Syteline.
• Must have high energy and be a fast learner.
• Able to read, write and communicate in English.
• Able to work independently for extended periods without losing focus.
• Able to work in a team environment and prioritize multiple tasks.
• Must have strong analytical, problem-solving, and interpersonal skills.
• Must manage sensitive or confidential information with discretion.
• Excellent interpersonal, team cooperation, and communication skills.
• Outstanding communication skills including tact and diplomacy which would be utilized during customer service, conflict management, and development of relationships with internal and external contact.
• Able to perform in a fast-paced, team environment, under pressure with time constraints while responding and adapting to change favorably and quickly.
• Safety is at the forefront of your mind when you are working, and you gladly follow all safety policies to promote a safe working environment at United Safety.
• You bring with you a positive attitude and the ability to work cohesively in a team environment.

Here at United Safety, we embrace the core values that make us great.

P A S S I O N to build the future together.

• People Attitude Service Safety Innovation One Company Nimble

This position description is intended to guide the activities of the person in this role. It is not intended to limit the thinking and creativity of the person in this role, nor is it intended that this description represents all the work that may be required of a person in this position.

United Safety is an Equal Opportunity Employer.

Founded in 1984 by entrepreneur Christian Hammarskjold, our company began in a garage with just a few products and a dream to innovate better, safer transit solutions. Since then, we’ve grown in both size and scope; introducing several new products and applications across a wide range of industries. Even as we continue to grow, our mission stays the same. We’re uniting passions, ideas, people, and solutions to protect and save lives through constant innovation. OUR VISION & MISSION Our Vision: To build the next generation of safety and survivability technologies. Our Mission: United Safety and Survivability Corporation is committed to delivering the most innovative and reliable safety and survivability solutions our customers can trust to protect life and property.