Project specialist

Requisition ID: 71951

Date: Oct 29, 2025

Location: Exton, Pennsylvania, US

Department: Project Management

Description:

This is a hybrid position requiring the team member to be onsite a minimum of 3 days per week

No relocation is provided for this opportunity

Who We Are:

At West, we’re a dedicated team that is connected by a purpose to improve patient lives that has been at the center of our Company for more than a century. Our story began when Herman O. West solved the problem of supplying penicillin in mass quantities to the US Government during World War 2. Through our work to deliver thousands of life-saving and life-enhancing injectable medicines to millions of patients daily, West’s indelible mark on the healthcare industry has just begun. A name started our story. How will yours help write our future?

There’s no better place to join an inclusive community of professionals with opportunities for lifelong learning, growth and development. Supported by benefit programs, we empower the physical, mental, emotional and financial health of our team members and their families.

We believe in giving back to help those in need in the communities where we live and work. And are equally committed to creating a healthier environment and planet through our sustainability efforts.

Job Summary

The Project Specialist, Metrology is responsible for managing the West Services and Solutions (WSS) CAPEX program from planning and initiation through asset registration and implementation. You will be responsible for identifying and aligning stakeholders from cross-functional teams, creating, maintaining, and reporting project schedules, forecasting, updating, and reporting on financials associated with each project, and coordinating the WSS CAPEX items within the overall Global Quality Laboratory CAPEX budget. Responsible for driving projects to completion based on timelines, budget, and resources.

Essential Duties and Responsibilities

• Create and maintain the yearly WSS CAPEX program schedule for all items approved for the CAPEX budget
• Hold regular project meetings with cross-functional stakeholdersCreate and maintain detailed project schedules (Gantt or similar)
• Facilitate alignment of timelines, responsibilities, and deliverables in accordance with procedures
• Follow escalation procedure for delayed/impacted projects and Track project milestones
• Report project status highlighting risks and opportunities for improvement
• Track and report financials associated with each CAPEX project
• Coordinate with WSS Lab Purchasing, WSS Metrology, Global Technical Projects, Global Finance, and Quality Laboratory to establish and provide accurate
  • forecasting and closure of projects
  • Track and report budget adherence
  • Manage resource allocation and communication for the program
• Ensure appropriate resources have been committed to each project working with management when there are conflicts
• Maintain a clear and unambiguous communication plan with all stakeholders and management for expectations, commitments, timelines, deliverables, responsibilities, and status
• Proactively identify and facilitate resolution of all project-related issues
• Management/initiation of associated administrative details: initiating change controls assigning tasks, resources, and timelines, requesting the initiation of required documents, general administrative tasks to keep the projects on track
• Implement change management processes, when needed, to align with shifting requirements and priorities
• Support the WSS Metrology team with routine tasks, as needed

Basic Qualifications

• Bachelor's Degree in a related area or equivalent experience
• Minimum 2 years of experience in metrology/analytical instrumentation in a cGMP environment, preferred
• Minimum 2 years of experience in project management, preferred

Preferred Knowledge, Skills and Abilities

• Demonstrated ability to multi-task and manage multiple projects simultaneously
• Strong understanding of a cGMP environment
• Experience with Quality Management Systems
• Dependable, highly organized, detail oriented, able to think creatively under pressure and work in a fast-paced, constantly changing environment
• Excellent written and verbal communication skills
• Familiarity with SAP
• Experience with project management tools such as MS Project
• Able to comply with the company’s safety and quality policies at all times

Additional Requirements

• Able to routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Position operates in a professional office environment. May stand or sit for extended periods of time
• Must be able to communicate effectively with written and oral skills, make quick decisions, interpret data, read & write, speak in front of groups, express & exchange ideas, understand direction and adhere to procedures
• Organizational skills will enable planning, prioritization & achievement of goals especially of importance for the successful execution of related activities

LI-NJ1

LI-Hybrid

License and Certifications

• Project Management Certificate, such as CAPM, preferred

Travel Requirements

5%: Up to 13 business days per year

Physical Requirements

Sedentary-Exerting up to 10lbs/4kgs of force occasionally, and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.

What We Offer

This is a hybrid position requiring the team member to be onsite a minimum of 3 days per week

Sponsorship is not provided for this opportunity

No relocation is provided for this opportunity

West is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sex, gender identity, sexual orientation, age, marital status, veteran status, or disability status. If you have a special need that requires accommodation in order to apply to West, please send an email to [email protected]. Where permitted by law, an offer of employment with West Pharmaceutical Services, or any of its subsidiary or affiliate companies, is contingent upon the satisfactory completion of background screening and/or a pre-employment drug screening.