Executive administrative assistant

Job Title: Executive Administrative Assistant to CEO

Location: Erie, PA

Job Type: Full-Time Organization: Greater Erie Community Action Committee (GECAC) Reports to: CEO

About Us:

GECAC is a mission-driven organization committed to Helping People and Changing Lives on a daily basis. GECAC helps people throughout Erie Count break the cycle of poverty, be self-sufficient and achieve financial independence. We are seeking an exceptional Executive Administrative Assistant to support our CEO in managing a busy and dynamic work environment. If you are an organized, detail-oriented, and proactive individual who thrives in a fast-paced, mission-focused setting, we encourage you to apply.

Job Description:

The Executive Administrative Assistant will serve as a key member of the CEO's office, providing high-level administrative support while maintaining a deep commitment to our organization's goals. This role requires exceptional communication, problem-solving, and organizational skills, with an ability to manage competing priorities, handle confidential matters, and foster strong relationships with internal and external stakeholders.

Key Responsibilities:

• Executive Support: Provide comprehensive administrative assistance to the CEO, including managing calendars, scheduling meetings, arranging travel, and preparing materials for meetings and presentations.
• Communication & Coordination: Serve as the primary point of contact for internal and external communication with the CEO's office, responding to emails and phone calls with professionalism and urgency.
• Document Management: Prepare and review documents, reports, correspondence, and presentations. Ensure that the CEO is equipped with accurate and timely information.
• Board and Stakeholder Liaison: Assist in organizing board meetings, taking minutes, preparing agendas, and coordinating communications with board members and other key stakeholders.
• Project Support: Support the CEO in the planning and execution of strategic initiatives, including helping to track progress, maintaining deadlines, and ensuring follow-up.
• Event Planning: Coordinate logistics for internal and external events, including donor meetings, conferences, and team-building activities, ensuring everything runs smoothly.
• Confidentiality & Discretion: Handle sensitive and confidential information with the utmost professionalism and integrity.
• Additional Administrative Support: Manage and prioritize various tasks as assigned by the CEO, ensuring a well-organized and efficient workflow.

Qualifications:

• Education: Associate degree in Secretarial Science or Business Administration or equivalent experience in business administration, non-profit management, or a related field.
• Experience: At least 3-5 years of administrative support experience, with a focus on executive-level support. Experience working in a non-profit organization is a plus.
• Skills:
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Calendar), Zoom, Adobe Acrobat, and project/task management platforms such as Asana, Trello, or Monday.com.
• Familiarity with digital filing systems and secure document management.
• Ability to handle multiple tasks and prioritize effectively.
• Exceptional attention to detail and accuracy.
• Strong interpersonal skills and the ability to build relationships at all levels of the organization.
• Personal Qualities:
• Self-starter who works independently and collaboratively.
• Strong problem-solving skills and the ability to anticipate needs.
• Ability to work under pressure and adapt to changing priorities.
• A commitment tothe mission and values of GECAC.

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• Required Certifications/Licenses:

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• Must have full-time access to a private automobile and auto insurance required by the agency. Must have PA, NY or OH driver's license.
• Must meet Immigration Law Requirements
• Notary License or willing to obtain+ with 1st year.
• Act 34 Clearance prior to hire.

*Benefits: *

• A mission-driven, inclusive work environment
• Health, dental, vision, and life insurance
• Aflac, Pet Insurance, short and long-term disability insurance
• Paid time off, sick, vacation, personal, and holidays
• Retirement savings plan (403b)
• Flexible Spending Account (FSA)
• Flexibility of working remotely at times

We understand that there is more to life than work.

Salary:

$20.54/hour - $23.00/hour depending on experience.

How to Apply:

Interested candidates should submit a resume, a cover letter, and references to [email protected]. We will begin interviewing strong applicants as they are identified.

GECAC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Qualified candidates may apply by clicking "Apply Now". Next, submit your resume. You may complete a cover letter on the following screen. * You must contact the employer via one of the methods listed on the screen after clicking "Apply for this job". * Please be sure to identify PA CareerLink as your referral source.