Administrative Manager

Job Description: The Administrative Manager performs professional administrative work in support of the Dean of the College of Health Sciences maintaining daily operation of the College office supporting internal and external communication and being a support to CHS departments including staff as needed and collaborating with University Offices and Divisions. Support might also be provided for any persons approved by the Dean for designated College efforts. This is a fulltime on-site position based on our Glenside campus with the opportunity to work from home one day a week (Friday unless approved otherwise).

Location: Glenside

Duties and Responsibilities:

• Supports the Dean by managing calendar meetings materials databases and mail.
  
• Executing Personal Service Agreements and other payments and reimbursements for all full- and part-time faculty in the College in accordance with University policies.
  
• Facilitates Deans signature on letters contracts and other materials when permitted.
  
• Provides necessary on-boarding functions for all newly hired full-time and part-time faculty in the College and maintains secure electronic files in accordance with University policy.
  
• Maintains privacy for all correspondence and documents for the College.
  
• Collaborates with CHS staff and University staff.
  
• Maintains the College website content and receives training to do so.
  
• Organizes and executes all College contracts for full-time and part-time faculty teaching courses for overload sections for full-time faculty and for miscellaneous payroll requests and stipends.
  
• Organizes and executes contracts for the College including those approved by the Dean for departments if needed.
  
• Serves as authorized signature for College office budgets.
  
• Serves as authorized approver of College credit card allocations.
  
• Remains current in University policies by attending training sessions and networking with colleagues.
  
• Provides leadership for College department administrative assistants.
  
• Supports any scheduling for the Deans Office and Deans representatives for meetings.
  
• Participates in meetings as needed by the Dean including potential non-traditional hours events.
  
• Supporting College initiatives such as the Health Career Academy.
  
• Communicating with external partners for collaborations and meetings.
  
• Support student success needs including coverage at times for departments (e.g. proctoring) and on a limited basis.
  
• Maintains an understanding of CHS budgets including departments within CHS for support.
  
• Organizes executes and tracks all College related faculty travel development relocation startup funds and professional development funds to support approvals and for reimbursement and payments.
  
• Participates in planning Honors Convocation in collaboration with other units and all other major ceremonies for the College and University (e.g. DPT graduation etc).
  
• Tracking CHS logistics and data (e.g. faculty and timelines to promotion and tenure etc)
  
• Navigate CHS awards and communication about the awards with development to departments support decision-making processes and information to recipients and reimbursements.
  
• Support needs for all CHS-related facilities (including Deans Office for DE and Royal Ave)
  such as scheduling of rooms navigating processes and policies contracts/leases and being a support for University services for spaces.
  
• Provide support for major initiatives related to the CHS adaptive strategy and CHS support of University adaptive strategy.
  
• Facilitating the clinical instructor designations for CHS clinical programs and ensuring adherence to policies or any new and related initiatives for clinical education.
  
• All other duties and responsibilities in support of the College and Universitys mission and adaptive strategy.

Qualifications:

Required Knowledge Skills and Abilities:

• Strong organizational and project management skills.
  
• Excellent writing and communication skills.
  
• Excellent computer skills for calendar spreadsheet email Google Drive Microsoft and Adobe Suite.
• Experience with accounting practices for keeping budget records and tracking expenses.
  
• Demonstrated ability to learn understand and use the necessary computer programs and data systems.
  
• Demonstrated ability to learn and apply University policies and to use good judgment to implement them in the contract and payment process.
  
• Demonstrated ability to maintain confidentiality.
  
• Demonstrated ability to manage complexity.
  
• Demonstrated ability to be student-centered and student-engaged.
  
• Analytic skills including preferred use of software such as Excel or SPSS for analysis.

Minimum Qualifications:

• Bachelors degree or equivalent combination of education and relevant experience.
  
• At least three years of experience in higher education education or clinical or health-related office or administrative setting preferred.

Application Instructions :

• Applications must be submitted online through Arcadias Human Resources portal to receive full consideration. Please do not email application materials to the hiring manager. Due to the volume of applications received communication will generally be limited to candidates selected for additional consideration.
• Application review will begin immediately. Posting will be removed from the website once weve established a sufficient talent pool for consideration.

Arcadia University is a top-ranked private University in Greater Philadelphia that provides a values-based authentic educational experience by placing students at the center. The Institute of International Education has consistently ranked Arcadia first in the nation for study abroad and the Princeton Review has ranked Arcadia among the Best in the Northeast for 10 consecutive years. The Universitys graduate programs in Physical Therapy Physician Assistant Education and Public Health are nationally ranked in their respective categories by U.S. News & World Report which cites Arcadia for being among the top study abroad programs and a top performer for social mobility. Arcadia is home to a close-knit and welcoming community that supports students throughout their journey. Arcadias quality academic programs unique approach to a liberal arts education and supportive community guide students toward degree completion and career success. Learn more about our vibrant community at .

We welcome candidates who can contribute to the excellence of our community. The successful candidate will demonstrate examples of ways they will incorporate our values in their work.

At Arcadia University our Lived Values are the foundation of our highly regarded values-based learning community which reflects the world in which we want to live. As such Arcadia actively seeks and welcomes candidates who embrace those values. Arcadia prohibits discrimination against individuals on the basis of ethnicity national origin ancestry race color religion creed sex gender marital status affectional or sexual orientation age gender identity military or military veteran status disability family medical or genetic information or any other legally protected characteristic. All offers of employment are conditional based on the successful completion of a background check. Employment may not begin until the University accepts the results of the background check.

Arcadia offers a competitive benefits package that includes excellent healthcare generous tuition benefits for employees and their families retirement benefits health and wellness programs and resources and much more.

Position Code: AC136A

Required Experience:

Manager