Executive Assistant

At Gallagher, we help clients face risk with confidence because we believe that when businesses are protected, they’re free to grow, lead, and innovate. You’ll be backed by our digital ecosystem: a client-centric suite of consulting tools making it easier for you to meet your clients where they want to be met. Advanced data and analytics providing a comprehensive overview of the risk landscape is at your fingertips. Here, you’re not just improving clients' risk profiles, you’re building trust. You’ll find a culture grounded in teamwork, guided by integrity, and fueled by a shared commitment to do the right thing. We value curiosity, celebrate new ideas, and empower you to take ownership of your career while making a meaningful impact for the businesses we serve. If you’re ready to bring your unique perspective to a place where your work truly matters; think of Gallagher.

We are seeking a highly organized and proactive Executive Assistant to provide dedicated support to the CEO. This role requires exceptional attention to detail, strong communication skills, and the ability to manage complex schedules and travel arrangements efficiently. The ideal candidate will act as a trusted partner to the CEO, ensuring seamless day-to-day operations and enabling the executive to focus on strategic priorities.

Calendar Management:

• Manage the CEO’s calendar with precision, including scheduling meetings, appointments, and events.
• Coordinate with internal and external stakeholders to prioritize and resolve scheduling conflicts.
• Ensure the CEO is well-prepared for meetings by organizing agendas, briefing materials, and follow-ups.

Travel Coordination:

• Plan and execute complex domestic and international travel arrangements, including flights, accommodations, and ground transportation.
• Prepare detailed itineraries and ensure all travel logistics align with the CEO’s preferences and business needs.
• Handle last-minute changes and troubleshoot travel-related issues promptly.

Communication and Correspondence:

• Serve as the primary point of contact for the CEO, managing incoming communications and prioritizing urgent matters.
• Draft, proofread, and edit correspondence, presentations, and reports on behalf of the CEO.
• Maintain confidentiality and discretion in handling sensitive information.

Administrative Support:

• Organize and maintain files, records, and documentation for the CEO.
• Assist in preparing materials for board meetings, executive presentations, and other high-level engagements.
• Manage expense reports and ensure timely reconciliation.

Relationship Management:

• Build and maintain strong relationships with internal teams, clients, and external partners.
• Represent the CEO professionally in interactions with stakeholders.

Special Projects:

• Support the CEO in executing strategic initiatives and special projects as needed.
• Conduct research and provide insights to aid decision-making.

• Proven experience as an Executive Assistant, preferably supporting C-suite executives.
• Exceptional organizational and time-management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to adapt to changing priorities and work under pressure.
• Excellent verbal and written communication skills.
• High level of professionalism, discretion, and confidentiality.
• Experience in managing complex travel arrangements and schedules.

Preferred Skills:

• Familiarity with travel management tools and scheduling software.
• Background in insurance, risk management, or related industries is a plus.

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We offer a competitive and comprehensive compensation package. The base salary range represents the anticipated low end and high end of the range for this position. The actual compensation will be influenced by a wide range of factors including, but not limited to previous experience, education, pay market/geography, complexity or scope, specialized skill set, lines of business/practice area, supply/demand, and scheduled hours. On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.

Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve:

• Medical/dental/vision plans, which start from day one!
• Life and accident insurance
• 401(K) and Roth options
• Tax-advantaged accounts (HSA, FSA)
• Educational expense reimbursement
• Paid parental leave

Other benefits include:

• Digital mental health services (Talkspace)
• Flexible work hours (availability varies by office and job function)
• Training programs
• Gallagher Thrive program – elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing
• Charitable matching gift program
• And more...

**The benefits summary above applies to fulltime positions. If you are not applying for a fulltime position, details about benefits will be provided during the selection process.

We value inclusion and diversity

Click Here to review our U.S. Eligibility Requirements

Inclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.

Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.

Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as “protected characteristics”) by applicable federal, state, or local laws.

Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.