Finance Department Admin
Job Description
Job Description
Job Summary:
The Finance Department Administrative Assistant provides administrative and clerical support to the finance team to ensure efficient operation of the department. This role involves handling a variety of administrative tasks, supporting finance operations, and assisting with documentation, scheduling, communication, and data entry.
Key Responsibilities:
- Provide general administrative support to the Finance Department.
- Maintain and organize financial records, files, and documentation (both electronic and hard copy).
- Assist with invoice processing, check processing and client payments.
- Maintain confidentiality of financial and sensitive information.
- Communicate effectively with internal departments and external vendors.
- Perform data entry and updates in financial systems or accounting software.
- Process department related incoming and outgoing mail.
- Assist with payroll tasks for sales staff
Qualifications:
- High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
- 2+ years of administrative experience, preferably in a finance or accounting environment.
- Strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (especially Excel, Word, Outlook).
- Familiarity with financial systems (e.g., QuickBooks) is a plus.
- Excellent communication and interpersonal skills.
- Ability to handle confidential information with discretion.
- Strong time management skills and ability to prioritize tasks.
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