Administrative Assistant for Outpatient Occupational Therapy Practice

Job Title: Administrative Assistant to Occupational Therapist/ Business Owner

Location: Hazleton , Pa 18201

Type: Part-Time (Specific hours and schedule to be discussed)

Compensation: Commensurate with experience

About the Business

We are an outpatient Occupational Therapy practice specializing in upper extremity orthopaedic rehabilitation. Our focus is client based to achieve the best outcomes possible to return to living.

Role Overview

We are seeking a highly organized, proactive, and tech-savvy Adminstrative/Personal Assistant to support the business owner (a practicing Occupational Therapist) with administrative, creative, and organizational tasks. This role is crucial for managing the operational workload, allowing the business owner to focus on clinical work and growth strategies. The ideal candidate will be a self-starter who is comfortable with digital tools, detail-oriented, and excellent at time management.

Key Responsibilities

1. Financial & Administrative Support:

• Expense Organization: Collect, categorize, and organize small business expenses, utilizing digital tools and spreadsheets for accurate record-keeping.
• Document Management: Maintain an organized digital filing system for important business documents.

2. Content Creation & Social Media Management:

• Content Creation: Utilize design tools, specifically Canva , to create engaging, professional graphics, flyers, and marketing materials.
• Social Media Management: Schedule, post, and monitor content across primary business social media platforms, including Facebook, Instagram, and TikTok .
• Engagement: Monitor comments and messages and escalate necessary inquiries to the business owner.
• Marketing Assistance: Assist in executing marketing plans and promotional campaigns.

3. Program & Resource Organization:

• Exercise Program Compilation: Neatly compile and format organized, client-friendly exercise programs and resources provided by the business owner.
• Resource Management: Organize and manage digital client resources and program templates.

4. Technology & App Proficiency:

• Confidently utilize and manage Google Workspace (Docs, Sheets, Slides, Drive, Calendar, Gmail) for daily operations and team collaboration.
• Manage basic tasks related to business accounts on platforms like Amazon (e.g., ordering supplies, tracking shipments).
• Quickly learn and utilize new business-specific apps or software as needed.
• Assist with onboarding EMR system, compiling key note phrases and evaluation templates specific to commonly treated diagnoses.

Qualifications & Skills

Required:

• Proven experience as a Virtual Assistant, Personal Assistant, or in a similar administrative support role.
• High proficiency with Google Workspace (Docs, Sheets, Calendar, Drive).
• Demonstrable skill and confidence using Canva for content creation.
• Strong familiarity with major social media platforms for business use ( Facebook, Instagram, TikTok ).
• Exceptional organizational skills and meticulous attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently, manage time effectively, and meet deadlines.
• Must be reliable and maintain strict confidentiality regarding business and client information.

Preferred (A Plus):

• Experience working in a healthcare or therapeutic environment (e.g., OT, PT, SLP, chiropractic).
• Familiarity with basic bookkeeping or expense-tracking principles.

How to Apply

Interested candidates should submit the following to [email protected]

• A current resume detailing relevant experience.
• A brief cover letter outlining why you are a good fit for this role and your experience with Canva and Google Workspace .
• A small portfolio or link showcasing relevant social media content or design work if applicable

We look forward to hearing from you!

Pay: $15.00 - $20.00 per hour

Benefits:

• Flexible schedule

Work Location: In person