Project Coodinator

Job Description

Job Description

About Bench DogsBench Dogs is a Denver, PA-based manufacturing company specializing in custom store fixtures, retail displays, and commercial cabinetry. We partner with national brands and retailers to bring high-quality, built-to-spec environments to life - from concept through installation. Our work combines precision manufacturing, strong project execution, and a commitment to long-term customer relationships.Role OverviewThe Project Coordinator plays a critical support role in the Project Management function by ensuring projects are organized, documented, and progressing according to plan. Working closely with Project Managers across all lifecycle phases - from initiation through closeout - this role enhances PM capacity, improves execution consistency, and ensures that the processes outlined in this workbook are followed in practice.Key ResponsibilitiesMaintain project schedules, trackers, and internal dashboards in Excel and Epicor, ensuring accuracy for weekly status reporting.Prepare and manage project documentation including change orders, status reports, and milestone updates in alignment with Section 0 templates.Support coordination between Sales, Engineering, Production, and Vendors during project execution.Track key project milestones and proactively flag risks, delays, or open items to the Project Manager.Assist with ERP data entry, job setup, and tracking accuracy in Epicor.Support project closeout activities including final documentation, profitability review preparation, and file archiving per the Closeout Checklist.Maintain consistency in documentation and process adherence across all active projects, reinforcing Playbook and SOP standards.Log change orders, manage CO folders, and support estimating coordination per SOP-01.Prepare action item trackers and follow-up summaries after cross-functional meetings.Qualifications2+ years of experience in project coordination, administrative support, or operations.Strong organizational and multitasking skills in a fast-paced environment.Proficiency with Microsoft 365 tools (Excel, Outlook, Teams, Planner).Experience with ERP systems preferred (Epicor a plus).Manufacturing, construction, or production environment experience preferred.Familiarity with change management documentation and project lifecycle processes a plus.Core CompetenciesDetail-Oriented ExecutionStrong Communication SkillsOrganizational DisciplineProblem SolvingCross-Functional CollaborationProcess Adherence & Continuous Improvement