Administrative Assistant - Commercial Real Estate & Property Management

Job Description

Job Description

Job Overview

Company: Integrity Construction Co Inc (Rockwell Park Management)

Location: Onsite (East End of Pittsburgh, PA)

Job/Employment Type: Full Time

Schedule: Monday - Friday

Salary/Pay Rate: $22 to $26 per hour (based on experience)

Department: Commercial Real Estate / Property Management

Mandatory Licenses & Certifications: None required

The Opportunity

You will support a busy commercial real estate and property management team by helping keep administrative, leasing, tenant, vendor, and office operations organized and moving efficiently. This is a great opportunity for someone who is highly organized, dependable, detail-oriented, and comfortable handling a mix of office coordination and property-related support tasks in a fast-paced environment.

How You Will Make an Impact

• Enter and maintain accurate data within property management and business systems.
• Assist with accounts payable support, invoice processing, and administrative tracking.
• Maintain organized tenant, vendor, leasing, and property records.
• Support leasing administration, including prospect data entry and file management.
• Coordinate tenant and vendor communications in a professional and timely manner.
• Track administrative tasks, work order follow-up, and internal deadlines.
• Prepare notices, correspondence, reports, spreadsheets, and general office documents.
• Maintain organized digital and physical filing systems.
• Create and update directories, signage, and other property communications.
• Serve as a runner for on-site property-related tasks, including posting signs, updating directories, delivering notices, and assisting with general property support needs.
• Provide day-to-day administrative support to management and help keep office operations on track.

Required Qualifications & Experience

• Prior experience in administrative support, office coordination, data entry, or a similar role.
• Strong organizational, communication, and follow-through skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Proficiency with Microsoft 365, including Outlook, Excel, Word, and Teams.
• Ability to work independently, stay organized, and adapt in a fast-paced environment.
• Professional demeanor when interacting with tenants, vendors, and internal team members.

Preferred Qualifications & Experience

• Experience in commercial real estate, property management, construction, or a related field.
• Familiarity with AppFolio or similar property management software.
• Experience preparing reports, processing invoices, and maintaining business records.
• Comfortable assisting with both office-based responsibilities and light on-site property support tasks.

Compensation & Benefits

• Competitive compensation based on experience
• Full-time, stable employment
• Paid time off and company holidays
• Health benefits, if applicable
• Opportunity to grow within a collaborative real estate and property management environment

About Us

Rockwell Park Management oversees the maintenance, appearance, and day-to-day functionality of a commercial and industrial campus in Pittsburgh’s East End. The team is focused on maintaining safe, clean, and well-run properties while responding quickly and professionally to tenant and building needs.

Equal Opportunity Employer

Rockwell Park Management is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other protected status under applicable law.