HR and Recruiting Assistant

Howard Hanna’s HR team is looking to hire an HR and Recruiting Assistant! This is a great opportunity for a candidate with 1-3 years of experience who wants to grow their HR career specifically in the Talent/Recruitment specialty. We are offering competitive salary, benefits and a hybrid schedule after a successful training completion.

• Post and manage all open positions in ATS system (Jazz HR)
• Prescreen candidates for assigned positions
• Schedule manager interviews and be a resource for interview training and support
• Facilities pre-employment background checks in the ATS system
• Enter all new hires into ADP onboarding system
• Manage full cycle onboarding through ADP with the candidate and payroll team
• Draft all new hire offer letters for HR Manager approval
• Handles employee on-boarding and new hire orientations; reviewing company history, employee benefits, vacation & pay schedule and additional information provided to new hires
• Assists in composing and sending HR communications, such as: drafting offer letters, benefit enrollment emails, group employee communications and other correspondence as needed
• Understands all health and welfare plans available to employees; answers questions regarding plans for employees during new hire orientation
• Manage general Benefits email inbox and escalating questions if needed to Benefit Analyst
• Review annual performance appraisals to ensure accuracy, appropriate documentation of comments and for completion
• Assists hiring manager in the recruiting process; post and sources resumes, schedules interviews and conduct pre-employment screenings
• Collects request for hire forms – approved and signed off by HR Manager;
• Work with HR Manager to develop recruiting strategies
• Manages temporary employment staff hires and staffing agency contracts
• Pulls reports assigned by the HR Manager such as new hire, termination, and general employment data
• Acts as a backup for the HR Assistant and HR Manager as needed
• Works on projects and other duties assigned by the HR Manager, HR Director and/or VP of HR

• Must be well organized; detail-oriented, and possess strong follow-up and time management skills
• Familiarity with ATS and HRIS system- Jazz HR and ADP highly preferred
• Must have a demonstrated record of maintaining confidentiality and the ability to work independently
• Must have the ability to deal effectively with a variety of people and to maintain professionalism through excellent verbal and written communication skills
• Must have advanced knowledge of MS Office (Teams, Outlook, Excel, OneNote)

• Bachelor’s Degree in Human Resources or related field
• 1-3 years of experience in a recruiting focused HR role

Howard Hanna affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.