AR/AP Specialist

Job Description

Job Description

We have partnered with a non-profit organization on their search for a tech savvy, AR/AP Specialist with proven general ledger expertise. In this role, you will assist with managing the organization’s full-cycle accounts payable and accounts receivable processes including: processing invoices and payments, account reconciliation, maintaining the general ledger, assisting with the month-end process, coordinating audit preparation and documentation, posting ACH transactions, maintaining accounting files, and ensuring compliance with company policies and accounting standards. The ideal AR/AP Specialist for this role should have a not-for-profit background, have a high level of attention to detail, excellent organizational skills, and great time management skills.

Major Responsibilities

· Process vendor invoices, expense reports, and purchase orders accurately and in a timely manner.

· Prepare and issue payments via check, ACH, or wire transfer.

· Reconcile vendor statements and resolve discrepancies or billing issues.

· Generate customer invoices and ensure prompt, accurate billing.

· Monitor accounts receivable aging and follow up on outstanding payments.

· Apply incoming payments and maintain up-to-date customer account records.

· Perform month-end closing tasks, including accruals, reconciliations, and journal entries.

· Maintain vendor and customer files to ensure accurate and complete records.

· Collaborate with internal departments to resolve invoice and payment issues.

· Assist with audits, reporting, and special accounting projects as needed.

The ideal AR/AP Specialist will have a Bachelors degree in Accounting/Finance/Business Administration.

Other requirements for the AR/AP Specialist role include and are not limited to:

· 2-4 years of strong AP experience with exposure to AR

· Experience with MIP (Abila) and State of PA billing systems

· Proficient Microsoft Office skills, advanced Excel

· Must have excellent communication skills

· Outstanding time management and multi-tasking abilities

For more information on this AR/AP Specialist role and other full time accounting and finance opportunities, please contact us at 267.996.4324 and reference JO#03720-0013331307.