Accounting Coordinator/Operations Asst

In the world of accounting, you like to make sure the numbers line up. You easily catch mistakes and quickly fix them, taking ownership of the problem. You’re confident in your ability to manage accounting processes, and you enjoy finding ways to improve process efficiency and effectiveness.

You understand that working for a small family-owned business means wearing different hats. You’re able to switch between tasks, shifting quickly from spreadsheets to conversations with customers. You’ve handled both the books and the operations of a company. You see the big picture – if the office needs and people are supported, the customers win.

Not only are you great with the numbers, you’re great with people too. You’re steady under pressure and confident working with different personalities. You like to bring order to a busy environment, because you know it supports the business and team.

If this sounds like you, let’s connect!

Fox Chase Lock & Key is a family-owned locksmith company that treats its customers like neighbors and its team like family. With over 45 years of experience serving individuals, residential, commercial, and medical facilities around the greater Philadelphia area, we are a one-stop shop for Philly’s locksmith and security needs. We’ve established ourselves as the trusted name in locksmith and security. Don’t take our word for it – we were named Metro Philly’s Best Locksmith of 2022.

Responsibilities:

• Manage daily and monthly accounting activities, keeping records accurate and up to date.
• Review customer invoices for accuracy and proper sales tax application.
• Oversee accounts payable and receivable to ensure vendors and customers are billed, paid, and followed up on as needed.
• Support payroll processing and prepare financial information for regular tax reporting.
• Monitor and troubleshoot accounting software for effectiveness and accuracy.
• Maintain organized accounting and administrative files.
• Handle general office coordination tasks to support the office and team.
• Provide shop and customer support by answering phones, assisting at the counter, or relaying information between the field and office.
• Coordinate with Ownership on accounting and administrative tasks to support owners and keep work moving forward.
• Identify ways to simplify or improve existing processes to save time and reduce errors.

Qualifications:

• Experience in bookkeeping or accounting (2–3+ years minimum)
• Proficiency in QuickBooks Online required
• Familiarity with Microsoft Office Suite
• Experience in Service Fusion or similar field service management software preferred
• Understanding of basic accounting principles and sales/use tax in Pennsylvania preferred
• Ability to manage multiple accounts, vendors, and transactions with high accuracy
• Valid driver’s license and reliable transportation
• High school diploma or equivalent required
• Associate’s degree in Accounting or Business preferred

What You Bring to the Table:

• Integrity: You do the right thing, always.
• Attention to Detail: You’re good at keeping track of details to make sure work is done right the first time.
• Calm Under Pressure: You stay steady when plans change, interruptions happen, or conflict comes up.
• Tech Savvy: You aren’t afraid to learn or troubleshoot technology, especially if it means looking for more effective ways to get work done.
• Team-Focused: You love to help others stay on track, and you’re willing to learn each person to do it well.

What We Bring to the Table:

• A team on a mission to change the locksmith and security industry
• Paid Time Off
• Medical Health Insurance
• 401K and Financial Advisory services
• Family-friendly work environment

Want to Help Us Make Sure Everything Adds Up?
Apply now or call 717-993-4513
Relevant Experience: Accounting Coordinator, Operations Assistant, Bookkeeping, Accounts Payable, Accounts Receivable, QuickBooks Online, Office Coordinator, Small Business Accounting, Locksmith