Office Manager
Location: Bridgeville, PA
Reports To: Vice President Eastern Region Position Summary:
The Office Manager oversees financial, invoicing, and administrative operations for multiple projects within Enerfab Power & Industrial Eastern Region. This role ensures billing accuracy, rate management, and payment tracking while coordinating with project managers, corporate finance, and HR to maintain compliance and operational efficiency. Key Responsibilities:
- Financial & Invoicing: Prepare and manage weekly/project invoices, track project progress, and generate financial reports.
- Rate Management: Build, verify, and maintain accurate project rates; coordinate updates with Project Managers.
- Project Tracking: Establish and update project lists; coordinate setup for T&M and firm price projects.
- Customer & AR Management: Maintain customer relationships, track accounts receivable, and resolve payment issues.
- Supervision & Payroll Support: Track pay rates, vacation data, and coordinate annual rate increases.
- Fiscal Year-End: Reconcile project financials and vendor costs and prepare year-end invoicing reports.
- Employee Relations & Office Support: Assist with terminations, policy development, and reporting.
- Reporting: Prepare labor, costing, and customer-specific reports; maintain safety and performance data.
- Training & Support: Train new staff, ensure completion of corporate training, and assist Harrisburg operations as needed.
- Bachelor’s degree in Accounting, Finance, or Business Administration (or equivalent experience).
- 3–5 years of experience in project accounting, finance, or administration.
- Strong understanding of invoicing, rates, and project costing.
- Proficient in Microsoft Excel and accounting software.
- Excellent organizational and communication skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Full-time, based in Bridgeville, PA.
experiences.
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