Senior Manager, Capital Budget & Special Revenue

Job Title: Senior Manager, Capital Budget & Special Revenue
Department: Finance
Salary Range: $122,400-$134,600
Pay Grade: 9
FLSA Status: Exempt
Under direct supervision of Deputy Director of Finance, responsible for the management and integration of comprehensive capital planning services, which include the development, implementation, administration, and maintenance of the annual capital budget and five-year capital improvement plan. The incumbent is also responsible for managing special revenue received to fund capital projects and others organizational initiatives. This position will supervise a team that helps support the administration of the capital budget and special revenue.
RESPONSIBILITIES

• Oversee capital budget administration throughout the fiscal year, assisting departments in preparing, administering, and reporting on budgets.
• Monitor expenditures and provide variance analysis against approved budgets and/or active projects.
• Identify, analyze, develop, and report findings, alternatives and recommendations involving financial planning resources and/or issues.
• Complete data entry tasks related to budget maintenance in project management and enterprise resource planning systems.
• Assist project managers with processing budget transfers, approvals, or other related tasks.
• Oversee a team responsible for identifying, securing, and managing external funding sources, including state and federal grants.
• Partner with departments on identifying, analyzing, projecting, and/or submitting applications for special revenue or grants to help fund projects/initiatives.
• Manage and coordinate the annual capital budget process; review, analyze and make recommendations on funding requests; prepare budget forms; compile and publish the annual budget documents.
• Coordinate enterprise-wide activities in capital budget development, providing advice to all departments on budget preparation and budget management issues; coordinate quarterly budget meetings.
• Participate in the assessment, development, and implementation of the integration between the project management and enterprise resource planning systems.
• Complete Distribution System Improvement Charge (DSIC), Pennsylvania Infrastructure Investment Authority (PENNVEST) Charge, and capital budget reports that are required by the PUC.
• Work collaboratively with departments to analyze capital budget cash flow expense projections for current and future years.
• Review the accuracy of Board Resolutions to ensure proper alignment with approved capital expenditures.
• Maintain records and prepare accurate reports, correspondence, etc., utilizing financial, database, and spreadsheet software applications.
• Review contracts, change orders, task orders, purchase orders, and project commitments to determine the financial impact; review project invoices for accuracy prior to payment.
• Supervise and assist, as needed, in the preparation and submission of grant applications
• Coordinate with internal stakeholders to integrate grant-funded projects and opportunities into the annual budgets.
• Supervise, evaluate, coach, mentor, train, discipline, and motivate staff and contractors.
• Manage area of responsibility in strict accordance with applicable laws, professional standards of conduct and regulations.
• Perform other related tasks as assigned or required.

KNOWLEDGE, SKILLS & ABILITIES

• Knowledge of the principles and practices of municipal/utility finance and budgeting.
• Strong management skills (planning, organizing, supervisory, analysis, and problem solving).
• Strong technical and analytical skills.
• Ability to manage and prioritize a heavy workload while meeting deadlines.
• Ability to establish and maintain effective working relationships with one’s supervisor, colleagues, outside agencies, government officials, and the community.
• Proficient in software applications used for accounting, budgeting, financial reporting, word processing, database management and presentations, including but not limited to. OpenGov, SAP, Trimble Unity Contrast (TUC), and Microsoft Office Suite.

EDUCATION / EXPERIENCE REQUIREMENTS
The following requirements list the minimum education/training/experience required to qualify for this job. An equivalent combination of education and/or experience may be accepted.

• Bachelor’s degree in Finance, Accounting, Public Policy, or a related field; an MBA and/or advanced financial certification is preferred.
• Five (5) years of experience in local government, budgeting, treasury, financial management or a closely related field.
• Strong preference for hands-on SAP experience in investment management and program management budgeting and reporting.
• Experience using platforms such as eCivis or Amplifund for managing grants, funding applications, and compliance tracking is preferred.

GENERAL REQUIREMENTS
Applicant must present a current, valid Class C (Class 1) Motor Vehicle Operator’s License at the time of application or prior to appointment. A valid driver’s license must be maintained throughout employment.
Applicant must have permanent residency within one of the following Pennsylvania counties at the time of appointment and remain a resident within one of the noted counties throughout employment with the Pittsburgh Water: Allegheny, Armstrong, Beaver, Butler, Fayette, Greene, Lawrence, Indiana, Washington, or Westmoreland.
SUPERVISION EXERCISED / RECEIVED
Will supervise a team of support staff / Will receive supervision directly from the Deputy Director of Finance.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The physical demands consist of walking, climbing stairs, finger movements including fine dexterity and coordination, hearing conversation, seeing near and far, and speaking clearly. Frequently bending, stooping, repetitive leg and arm movements, lifting up to 25 lbs.
CONDITIONS
While performing the duties of this job, the employee is regularly exposed to a moderate or quiet noise level in the office work environment. Subject to remain on duty beyond normal hours or during emergency situations or other extensive periods.
MEDICAL EXAMINATION
Employment may be contingent upon the results of a post-offer (initial employment or promotion) physical examination performed by the Authority's examining physician.
DRUG TESTING
Employment may be contingent upon the results of a post-offer (initial employment or promotion) drug screening. Continued employment may be subject to drug, and alcohol testing conducted without advance notice and without individualized suspicion.
PRE-EMPLOYMENT BACKGROUND INVESTIGATION
Ability to successfully pass a thorough investigation consisting of a criminal history check, verification of prior employment and performance, reference, and credentials checks, and in some cases credit history.
Applicants are subject to a System for Award Management (SAM) or any successor system search as maintained by the General Services Administration (GSA) to ensure compliance with federal procurement and non-procurement programs.
Applications: You may be considered for other available positions based on qualifications provided on your employment application. If you have questions regarding your application, please contact the Human Resources Department at:

Pittsburgh Human Resources Department
1200 Penn Avenue
Pittsburgh, PA 15222
412-255-8800
[email protected]

An Equal Opportunity Employer: Pittsburgh Water is proud to be an Equal Employment Opportunity Employer. We do not discriminate based on any legally protected statuses, including, but not limited to race, color, ancestry, religion, national origin, sexual orientation, age, marital or family status, disability, gender, gender identity or expression, pregnancy status, or veteran status. Pittsburgh Water is committed to providing candidates with reasonable accommodations for those with disabilities during our recruiting process; if you need assistance, please contact us at [email protected] or 412-255-8800.