Payroll coordinator

Payroll Clerk/Administrator - Manufacturing Facility

This full-time, onsite position reports to the Controller and supports hourly employees across two manufacturing facilities. A key responsibility of this role is the processing of hourly payroll, which is a critical operational and accounting function. The Payroll Clerk/Admin ensures that all payroll-related controls are in place and functioning effectively, supporting compliance and operational accuracy.

This role requires flexibility in scheduling, including potential weekend and holiday work, especially when holidays fall on Mondays. Tasks and deadlines will be assigned by the Senior Accountant or Controller.

Major Duties & Responsibilities

Payroll Coordination

• Process bi-weekly payroll for hourly employees and weekly payroll for contingent workforce.

• Execute payroll accruals and ensure timely processing of deductions and additional earnings.

• Maintain compliance with internal controls, including Sarbanes-Oxley requirements.

• Track hourly attendance in accordance with plant policies.

• Provide onsite support for employee payroll inquiries and respond to requests via internal service platforms.

• Manage garnishment orders, remittances, and vendor setup.

• Assist with wage updates and ensure accurate data transfer to HR and IS systems.

Customer Support & Training

• Respond to payroll-related questions from hourly employees.

• Train supervisors and employees on payroll systems and paystub comprehension.

• Act as a subject matter expert for payroll-related inquiries, including data analysis and policy interpretation.

• Participate in system testing and updates related to payroll software.

Administrative Support

• Provide general administrative assistance to the facility.

• Support emergency purchasing and requisitioning processes.

• Approve overtime for salaried personnel.

• Maintain closure tracking and data management systems.

• Update training materials and coordinate meeting logistics.

Scope of Role

• Supports hourly employees.

• Manages labor costs totaling approximately $80 million annually.

Qualifications

Required Skills:

• Proficiency in SAP or similar ERP systems.

• Strong analytical skills and attention to detail.

• Advanced Excel skills (e.g., VLOOKUP, data management).

• Ability to manage multiple priorities in a fast-paced environment.

• Strong communication and organizational skills.

Education & Experience:

• High school diploma or GED required.

• Associate degree or equivalent experience preferred.

• Minimum of 2 years payroll experience, preferably in a manufacturing or consumer goods environment.

Pre-Screening Questions

• Describe your payroll experience (company size, number of employees, etc.).

• What is your experience with SAP-HR?

• How proficient are you in Excel (e.g., VLOOKUP, handling large datasets)?

• Why are you interested in this role?

• Are you able to work full-time onsite, including occasional weekends and holidays?

Additional Information

• Training duration: Approximately 1 month.

• Training includes SAP system usage and facility-specific payroll policies.

• Familiarity with employee attendance policies (e.g., FMLA, STD, vacation) is a plus.

• Candidates from local manufacturing or consumer goods companies are preferred.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Hershey,PA.

Application Deadline

This position is anticipated to close on Oct 28, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.