Administrative Assistant

Job Description

Job Description

Job Title: Administrative Assistant

Overview: This is a fast paced, supportive role with opportunity to grow. Under the direction of management, you will be responsible for performing routine office activities. This is a Full Time Seasonal position, which is subject to layoff during the Winter.

Safety Expectations: All Suit-Kote employees are required to comply with all safety rules and to observe safe work practices and operating procedures at all times. Whenever on Suit-Kote property or job sites, or operating Suit- Kote equipment, employees are expected to conduct themselves in a manner that promotes the safety of the employee, co-workers and others.

Responsibilities/Job Duties:

• Must be proficient in Microsoft Word and Excel.
• Enter payroll into Suit-Kote Enterprise software
• Enter and track data on Excel spreadsheets
• Scanning & saving of fuel receipts
• Enter Coterra invoices for payment
• Order supplies for the office
• Receptionist duties (i.e. - answering phones, relaying messages, etc.)
• Handling of purchase orders and accounts payable in conjunction with corporate accounting
• Tracking of trucking mileage and fuel reports
• Answer inquiries and obtain information for the public, customers, visitors and staff in a professional and courteous manner.

Required Skills/Abilities:

• Passing a pre-employment drug and alcohol screening is required and a background check will be conducted
• Must have or be willing to obtain an OSHA 10 Hour Safety Certificate

Physical Requirements:

• Must be able to lift up to 20 pounds
• Observe and comply with necessary PPE requirements

• Must be able to work in a noisy area with many odors present
• Bending, stretching, stooping, kneeling, crawling and squatting

Other Preferred Qualities:

• Ability to read and understand SDS
• Basic computer skills (Microsoft Office)
• High school diploma or GED - a two year technical degree is preferred
• Basic math skills

Position is considered full time, but seasonal in nature, with anticipated lay-off in the November thru March time-frame. Site specific locations may have varying seasonal requirements that can extend or contract these timeframes.

Additional Duties:

This job description in no way states or implies that these are the only duties to be performed. You will be expected to follow any other job-related instructions and to perform other job-related duties as requested by your supervisor.

Salary Range: $18-22/hr

Benefits:

Suit-Kote offers competitive wages, paid time off, and a growth oriented work environment. We extend employer-paid medical and dental benefits, as well as employer-paid life insurance to all full-time employees. Personnel are eligible for participation in our 401k plan as well as supplemental benefits. Equal Opportunity Employer/Veterans/Disabled

Equal Opportunity Employer/Veterans/Disabled