Executive Assistant I/Operations Coordinator, Purchasing

Executive Assistant I/Operations Coordinator, Purchasing

Search Status: Application materials received before February 20, 2025 will receive primary consideration.

Saint Francis University invites applications for a full-time Executive Assistant/Operations Coordinator in the department of Purchasing. The Executive Assistant/Operations Coordinator provides high-level, complex, and confidential executive, administrative, and operational support to ensure effective and efficient management of the Procurement and Auxiliary Services portfolio. This position serves as a trusted partner to the Associate Vice President, supporting strategic initiatives, daily executive functions, and operational priorities across procurement, contracts, purchasing operations, and auxiliary services.

This role also plays a critical operational function within campus-wide purchasing activities. The position supports procurement execution, vendor coordination, data analysis, compliance oversight, and cross-functional operational continuity for the Mail Room, Print Shop, and Receiving departments. The Executive Assistant I/Operations Coordinator supervises and mentors student workers and contributes to process improvement initiatives that enhance efficiency, transparency, and service excellence across the division.

Associate degree required, bachelor’s degree preferred. A minimum of 5-7 years of progressively responsible experience as an executive assistant, senior administrative assistant, office manager, or procurement/operations support role supporting senior leadership. Exceptional grammar, spelling, proofreading and data-entry skills with strong attention to detail. Advance proficiency in Microsoft Office Suite and Google Workspace; Experience with ERP systems (Jenzabar preferred). Strong organizational, analytical, communication, and executive office management skills. Demonstrated ability to manage competing priorities, exercise sound judgment, and work independently with minimal supervision. Strong understanding of workflow processes, compliance requirements, and performance standards. Ability to interact professionally and effectively with constituents. High level of discretion,

professionalism, and commitment to confidentiality. Flexibility to work occasional evenings and weekends as operational needs require.

Eligibility Requirement: Candidates must have current authorization to work in the United States. We are unable to provide visa sponsorship or assist with work authorization.

Interested candidates should complete an online application at then submit a letter of application, references (names, mailing and email address, and telephone numbers), and current resume to: [email protected]

Saint Francis University is committed to diversity of students, staff, and faculty, and encourages applications from historically underrepresented individuals, women, veterans, and persons with disabilities. AA/EOE

Job Type: Full-time

Pay: From $19.00 per hour

Expected hours: No less than 35 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person