Executive Administrator and Office Manager

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Proconex is the exclusive Emerson Impact Partner for Emerson Automation Solutions in the Mid-Atlantic region. We provide a full portfolio of Process Automation Control Systems, Valves and Control Devices, and related technologies and services to a range of customers—in the Life Sciences, Chemical, Power, Refining, Oil & Gas, Food & Beverage, Paper, Metals, and other industries, as well as commercial enterprises and campus facilities. With three strategically located offices, Proconex maintains a deep dedication to its 200+ employees, a sharp focus on safety and quality, and the drive to deliver.

Executive Administrator and Office Manager

Overview:

The primary purpose of the Executive Administrator and Office Manager is to provide essential administrative support to the Senior Leadership Team at Proconex, an Emerson Impact Partner. This dynamic and fast-paced position demands multitasking proficiency and a high level of proficiency in Office 365 tools, including PowerPoint, Word, and Excel. The successful candidate will play a pivotal role in overseeing and coordinating the functions of the Proconex Headquarters office, managing a variety of activities, events, and essential office supplies and vendors (e.g., vending, plants, caterers). An integral aspect of this role is the responsible handling of confidential information.

Key Responsibilities:

• Executive Administration:

  • Provide comprehensive administrative support to the Senior Leadership Team.
  • Provide direct and administrative support as needed for the Senior Leadership Team, including travel arrangements, expense reports, meetings, calendars, and other needs as they arise.
  • Schedule and coordinate all recurring Senior Leadership Team (SLT) meetings, including All-Employee Communication, 1:1's, Business Unit Meetings, etc.
  • Purchase and facilitation of gifts, flowers, donations, as needed to support vendor, customer, and employee relations activities.
  • Support all coordination needed for offsite meetings, including working with the meeting sponsor on location, budget, and coordination.

• Office Management:

  • Oversee and coordinate Proconex Headquarters office functions.
  • Efficiently organize and maintain all common areas, ensuring the cleanliness and organization of conference rooms, café, and kitchenettes.
  • Maintain meeting schedules, reserve meeting spaces, and coordinate catering, as needed.
  • Manage office supplies, ensuring they are organized and maintained at appropriate levels.
  • Manage relationships with key vendors to support office maintenance including plants, vending, coffee, and supplies needed for customer and internal meetings.
  • Assist with the coordination of cubicle and office assignments, working collaboratively with hiring managers, IT, and HR.
  • Manage employee desk setups and coordinate office clean-up for new hires.
  • Maintain and publish regular PowerPoint and Presentation requirements, utilizing the company marketing template format. This includes coordinating the All-Employee Communication presentation, Monthly SLT reports, Board Meetings, etc.

Qualifications:

• Proven experience in executive-level administrative support.
• 5+ Years Executive Administrative, Project Coordination or other relevant experience
• Advanced knowledge of Microsoft Word, Excel, Outlook, and PowerPoint.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with professionalism.
• Reliable, trustworthy, dependable and flexible attitude and demeanor.
• College degree preferred.

Physical Demands:

Ability to lift 5-10 pound boxes, perform filing, and engage in bending/lifting as needed.

How to Apply:

Interested candidates are invited to submit their resume and contact information, including experience relevant to fulfilling our Executive Assistant and Office Manager opening.

Benefits:

• Competitive salary
• Health and wellness programs
• Professional development opportunities
• Collaborative work environment

If you are a results-driven professional capable of thriving in a fast-paced environment, we encourage you to apply for the position of Executive Administrator and Office Manager at Proconex.

Proconex offers a standout culture, fantastic work environment, and has very competitive benefits to include premium medical, 401K match, profit sharing, tuition reimbursement, and other unique incentives.

Candidates must be legally eligible to work in the United States without company sponsorship. Also, we are not interested in working on a corp-to-corp basis with other companies at this time.

Any third-party unsolicited resume submission(s) will immediately become the property of Proconex. Proconex will not pay any fee to a submitting employment agency, person, or entity unless a signed agreement is established.

Proconex is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, sexual orientation, gender identity, disability, protected veteran status or any other protected class. We are committed to providing a professional environment free of any discrimination or harassment, and we are proud to be a Drug-Free Workplace.