Administrative Assistant

Essential Job Functions :

• Scaling of trucks in & out; obtain required scale master certification
• Completing and compiling documents and samples required to for outgoing shipments
• Organization of the office workspace and manage office supplies inventory
• Assist with inventory, customer service and invoicing functions as needed
• Greet and serve customers, drivers and visitors at the receptionist desk
• Effectively communicate with production, inventory, quality, warehouses, plant management, customers and carriers to promote efficient operations and provide superior customer service
• Assist with railcar management and documentation
• Any other duties as requested, directed or assigned

Job Requirements :

• Experience in supply chain management, production planning, inventory control, mathematics, science, business administration, engineering or a related field
• Competent in use of Microsoft Office products (Word, Excel, Outlook) and ERP software (Sage preferred)

• Analytical—the individual synthesizes complex or diverse information.
• Problem solving—the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
• Oral communication—the individual speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conducts productive meetings.
• Delegation—the individual delegates work assignments, gives authority to work independently, sets expectations and monitors delegated activities.
• Quality management—the individual looks for ways to improve and promote quality and demonstrates accuracy and thoroughness.
• Judgment—the individual displays willingness to make decisions, exhibits sound and accurate judgment, and makes timely decisions.
• Planning/organizing—the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
• Safety and security—the individual observes safety and security procedures and uses equipment and materials properly

Equipment to Be Used :

• Computer & office equipment

Operating Principals :
Employees are expected to work in a manner consistent with Zook Molasses, Good Food Inc. and L & S Sweeteners’ Operating Principles: specifically work and act as a team player in all interactions with other company employee’s; provide a high level of customer service at all times; project and maintain a positive image with those contacted in the course of work; develop and maintain collaborative and respectful working relationships with co-workers and others; and consistently provide quality service.

Working Hours :

• Standard workdays are Monday through Friday, 2PM to 10PM, and as necessary to complete the requirements of the position.