Administrative Coordinator

Job Description

Job Description

Job Summary

An Administrative Assistant is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. These tasks may include, but are not limited to answering phones, greeting guests, entering data, keeping records up to date for the office, and sending and receiving mail and other correspondence

Primary Responsibilities

• Answer and direct incoming phone calls in a professional manner
• Coordinate scheduling for contractors, vendors, and site visitors
• Assist with processing and paying invoices in a timely manner
• Support purchasing of materials, supplies, and office needs
• Set up new vendor accounts and maintain required documentation, including W-9s
• Track orders and follow up on deliveries as needed
• Maintain organized records and filing systems (electronic and paper)
• Provide general administrative support to plant leadership
• Assist with additional tasks and projects as assigned based on operational needs

Skills and Qualifications

• Flexibility and the ability to prioritize new tasks as they come in
• Interpersonal communications
• Organizational Skills
• Basic Computer Proficiency (email, data entry, spreadsheets, etc.)
• Multitasking Skills
• Time Management
• Customer Service
• High Attention to Detail and Reliability

Specific Minimum Requirements

• High school diploma or GED
• Associate or bachelor's degree in communication or business preferred
• Prior experience with Microsoft Office and typing
• Excellent communication and interpersonal skills
• Familiarity with multi-line telephone system

Benefits

In addition to consistent work, competitive wages, and employee growth; we offer a benefits package that is among the best in the industry. Our comprehensive benefits encourage our employees and their families to build a lifelong relationship with us.

• Full Time
• Affordable Health Insurance
• Dental and Vision Plan
• 401(k) with 4% company match
• Life Insurance
• Incentive Programs

Company Details

Ritz-Craft is the largest family-owned, off-site, modular home manufacturer in the United States. Although our company is large in size and reach, our core focus is on our People, Partnerships, & Performance (PPP), and remains family focused with our 3rd generation of leadership at the helm. Our offsite construction process can produce efficient repetitive builds and/or fully custom homes, all in an environmentally controlled atmosphere, decreasing costly environmental impacts onsite, and increasing quality in both workmanship & material storage through our strategic partnership in projects. Our family of companies includes both residential and commercial volumetric modular construction offerings, a full commercial transportation division, a competitive wholesale building products distribution center, a semi-custom cabinet company, and a fine dining and accommodations venue at the Rusty Rail.