Executive Assistant to Senior Leadership

Description

At Weston Solutions, Inc. you will do meaningful work and make valuable contributions. Employee ownership at Weston is a path to professional growth and access to diverse opportunities in a highly connected community that works together across key service areas to make a difference in the environment. Weston has continued to evolve and adapt to our changing world as a premier provider of environmental and infrastructure services for over sixty years. In both the public and private sectors our teams help identify, solve, mitigate, and manage critical environmental issues to help clients achieve a more sustainable future.

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support executive leadership. This role is critical in ensuring the smooth operation of executive schedules, corporate governance, and internal coordination. The ideal candidate will be a self-starter with exceptional communication skills, a strong command of Microsoft Office and Copilot tools, and the ability to manage multiple priorities with precision and discretion.

Location: Hybrid (West Chester, PA)

Expected Outcomes:

• Monitor and manage complex executive calendars, including scheduling meetings, resolving conflicts, and ensuring timely follow-ups.
• Anticipate scheduling needs and proactively adjust for changes or priorities.
• Prepare, review, and submit accurate and timely expense reports in accordance with company policies.
• Manage the company’s corporate travel program, including policy oversight, vendor relationships, and traveler support.
• Maintain corporate policies and procedures documentation.
• Plan and coordinate office events, executive offsite meetings, and Board of Directors meetings.
• Manage logistics including venue booking, catering, travel arrangements, and technology setup.
• Compile, format, and assemble Board of Directors meeting materials from multiple sources
• Ensure accuracy, consistency, and timely delivery of all board-related documentation.
• Create and format high-quality documents, PowerPoint presentations, and Excel reports.
• Utilize pivot tables and advanced Excel functions for data analysis and reporting.
• Serve as a point of contact between executives and internal/external stakeholders.
• Draft, proofread, and manage correspondence with a high degree of professionalism.

Knowledge, Skills & Abilities:

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with Microsoft Teams, including hosting virtual meetings, sharing content across channels, and leveraging AI-powered tools like Copilot in Teams to enhance collaboration, streamline workflows, and improve meeting productivity.
• Excellent written and verbal communication skills.
• Ability to assemble and format complex documents from multiple sources.
• High attention to detail, accuracy, and timeliness in task execution.
• Strong organizational and time management skills.
• Ability to work independently in a hybrid environment.
• Proactive and deliberate approach to managing office activities and upcoming events.
• Sound judgment and decision-making skills.
• Comfortable working with all levels of the organization, including senior leadership and board members.
• Strong understanding of travel policies, expense compliance, and vendor management.

Preferred Qualifications:

• 5-10 years’ experience supporting C-level executives.
• Familiarity with board governance practices and corporate compliance.
• Experience with document management systems and collaboration tools (e.g., SharePoint, Teams).
• Experience working with corporate travel agencies or travel management platforms.

We fully invest in our people: Weston provides a generous, comprehensive benefits package program that offers employees high value options with solid financial protection, meeting the personal needs of its people and their families.

• Medical, Dental, Vision, 401K with base and matching employer stock contributions.
• Paid time off including personal, holiday, and parental leave.
• Life and disability plans.
• Critical illness and accident plans.
• Work/Life flexibility.
• Professional development opportunities.

Compensation will vary based upon experience, education, skill level, and other compensable factors.

Salary Range: $72,557 - $95,767 - $118,873