Accounts Payable Specialist

Company Description

About Veolia North America

Veolia in North America is the top-ranked environmental company in the United States for three consecutive years, and the country’s largest private water operator and technology provider as well as hazardous waste and pollution treatment leader. It offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. Veolia helps commercial, industrial, healthcare, higher education and municipality customers throughout North America. Headquartered in Boston, Veolia has more than 10,000 employees working at more than 350 locations across North America.

Job Description

Position Purpose:

Position provides Accounts Payable and other duties outlined below for the Mid-Atlantic Division.

Primary Duties/Responsibilities:

Accounts Payable

• Coordinate the coding and approval of all invoices within Mid-Atlantic by appropriate approvers.
• Processing of Mid-Atlantic invoices, including, but not limited to, standard invoices, recurring invoices, invoice templates, check requests and & local check requests from manager’s fund.
• Assist with coding of complex invoices for vehicles and metering.
• Vendor liaison for AP issues, including vendor statements and payment methods.
• Supplemental Reporting including the Vendor Purchases file, Retainage Reports backup, PCARD reports and reports showing items pending within AP process.

Requisitioning/Purchasing

• Process requisitions, track, and file POs for reference.
• Backup to the field to record material receivers in People Soft as purchase orders are received.
• Create supplemental reporting such as open receivers, and ensure open items are resolved.

Inventory

• Backup to the field for issuance of materials from inventory per T&D maintenance and blankets and Engineering projects.
• Backup to the field for updating inventory with project returns and cycle count results.

Payroll

• Process weekly union payroll and perform QA/QC timesheets as needed.
• Assist Human Resources with union wages updates as needed.
• Completes the quarterly Local Service Tax forms.

Other Local Accounting Functions

• Assists Customer Service with the coordination and processing of Miscellaneous Revenue and Miscellaneous Cash invoicing and reconciliation.
• Assists employees with the completion of expense reports.
• Completes yearly Escheats/Unclaimed Property review with the PA & DE Dept. of Revenue.
• Assists Finance Director with Developer Refunds & Dashboard items.
• Assists Finance Director with ad hoc rate case queries.

Administrative Duties

• Assist management staff as needed.

Qualifications

Education/Experience/Background:

• High School Diploma or equivalent.
• Post High School Education in Accounting preferred.
• 5+ years timekeeping experience preferred.
• 5+ years bookkeeping experience preferred.

Knowledge/Skills/Abilities:

• Must be able to work under stressful situations.
• Must be able to utilize sound business judgment in decision making.
• Must be able to problem solve, teach, and learn.
• Must be able to read, write and analyze.

Physical Requirements:

• Sit, stand, and walk for extended periods of time; moderate lifting up to 15 pounds; ability to travel.

Additional Information

Benefits: Veolia’s comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, savings accounts, tuition reimbursement, paid volunteering and more. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement.

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.