Associate Vice President of Facilities Management

Overview

Reporting to the Vice President for Finance and Administration, the Associate Vice President for Facilities Management provides leadership, strategic planning activities and formulates short and long-term facilities plans to support the University mission. This position has the overall responsibility for the leadership and organizational performance of all offices comprising the Facilities Management Department across PennWest University’s three campuses. The department comprises a workforce of approximately 200 employees, which oversees 151 structures that consist of 5.81M GSF on 980 acres.

Direct responsible oversight includes:

• Facilities, planning and construction, building operations and maintenance, custodial and grounds, and environmental, health and safety programs. The AVP will lead the three Directors of Facilities in executing a facility plan focused on current and deferred maintenance of all three campuses facilities in an effort to ensure they are maintained and operated efficiently. In conjunction with the Executive Director of Planning and Construction, oversee all capital construction projects and develop the capital spending plan. Oversees development and execution of Campus Master Plan in coordination with the University President, Vice President for Finance and Administration and the State System.
• The AVP for Facilities Management will be based on one of the three PennWest campuses – California, Clarion, Edinboro. The AVP will serve as the Director of all Facilities Management operations for their home campus. Responsible for the coordination and scheduling of all facilities staff. Coordinates a program of all maintenance on all heating and central air conditioning, electrical and plumbing systems, grounds maintenance, and landscaping. Coordinates the housekeeping program on campus through a Custodial Services Manager. Supervises all phases of in-house construction and renovation projects. Provides technical counsel and works with university administrators in the planning of projects. Reviews and evaluates architectural drawing and specifications and recommends necessary changes.
• Manages and supports the Director of Safety & Risk Management in initiating and directing health and safety operations and environmental sustainability.
• Manages and supports the Manager of General Services who oversees the University mail rooms, shipping and receiving, and inventory control. Coordinates and aids in completion of Facilities Use Agreements.
• As a community of educators, all of our leaders work collaboratively to create exceptional customer service to support our students, faculty, staff, campus visitors and our surrounding communities.

Responsibilities:

• Responsible for developing and administering a preventive maintenance program to maintain the appearance and operation of campus buildings.
• Ensures dependable operation of central plants for the comfort of employees, students and visitors.
• Oversees contract service providers and building utilities. Prepares energy conservation plans, implements energy and utility savings projects and establishes standards for efficient use of utilities.
• Develop and manage the facilities and utility budgets for the University.
• Provide general management, supervision and professional direction to a comprehensive facility management organization that provides facilities planning; space administration; architectural and engineering; construction management; facilities maintenance and repair; renovations; utilities management and distribution; steam generation and distribution; mailroom; central receiving; warehouse; and custodial, landscape and other maintenance services to the three footprints of Pennsylvania Western University campuses.
• The AVP for Facilities Management will be assigned a home campus with regard to work location but will be required to travel to each PennWest campus frequently. Estimated travel to the additional two PennWest campuses to be approximately 30%. Develop, implement, review, evaluate and modify as required, all policies, guidelines, and major program and project directives. Supervises assigned employees.
• Supervise the development of all capital building and building improvement programs, budgets and contracts. Represents the University in meetings and discussions with the contractors, engineers, architects, and Dept. of General Services in the execution of plans, including the design and construction of all new facilities and major building renovation and modification projects.
• In conjunction with the Directors of Facilities Management (2) will oversee the coordination and scheduling of a total workforce of approximately 200 employees. Coordinates a program of all custodial services, building maintenance, heating and central air conditioning services, electrical systems, plumbing systems, grounds maintenance and landscaping. Coordinates the total housekeeping program on campus consisting of 151 buildings.
• In conjunction with the Executive Director of Planning and Construction, supervise all phases of in-house construction and renovation projects. Provides technical counsel and works with department in the planning of projects. Reviews and evaluates architectural drawing and specifications and recommends necessary changes.
• Provides oversight to the Health and Safety Officer in conducting a program of safety and security of facilities through the efforts of the campus Safety Committee, a variety of outside groups, such as OSHA and the National Safety Council, as well as safety inspectors from the Department of Labor and Industry, the Department of General Services, and the Department of Education.
• Assists in the administration of various labor agreements covering bargaining unit employees.
• Confers with Human Resources Department regarding interpretation and application of contract provisions.
• Coordinates physical security of building entry locking devices.
• Arranges and coordinates periodic training seminars to enrich employees’ insight and knowledge, and to enhance the performance of their many specialized duties.
• Reviews with the Directors the departmental operating budgets and forecasts of budgetary needs for new equipment, repair, and maintenance projects, etc. Approves purchase requests and controls the issuance and use of equipment, supplies, and material used in building and grounds maintenance.
• Performs related duties as required.

The positions will be filled based on the individual campus vacancies.

The benefits summary for this position is included here: Employee Benefit Resources | PA State System of Higher Education

Minimum Qualifications

• A bachelor’s degree in Engineering, Architecture, Construction Management or a closely related field.
• Ten years of senior leadership experience in facilities operations management with a demonstrated history of success in capital improvement project management.
• Proven effective communication and interpersonal skill and the ability to effectively work with inclusive and diverse staff and a demonstrated commitment to building and supporting an inclusive and diverse workforce at all staff levels.
• Working knowledge of safety requirements and a valid driver’s license required.

Preferred Qualifications

• Master’s degree/MBA or related field.
• Experience working in a multi-campus setting and experience in governmental entities is highly preferred.