Retirement Plan Administrator

At Gallagher Benefit Services, you’re a trusted partner to organizations navigating some of their most important people decisions. We help clients build better workplaces, where people feel supported, empowered, and inspired to thrive. Whether it’s shaping benefit strategies, designing wellbeing programs, or advising on workforce challenges, the work you do here creates meaningful change for businesses and the people who power them. We’re a community of bold explorers, trusted experts, and compassionate partners; working side by side to solve problems, and shape the future of work. Here, curiosity is encouraged, collaboration is second nature, and your ideas have room to grow. If you’re looking for a place where your contribution matters and where you can help build a better world of work; think of Gallagher.

The Retirement Plan Administrator at Pa Pension Planners is responsible for managing and administering corporate 401(k) plans to ensure compliance and operational efficiency. This role requires a strong understanding of retirement plan regulations, attention to detail, and the ability to maintain accurate and complete records. Must have excellent communication, time management, and analytical skills to effectively support clients and collaborate with internal teams.

The Ideal Candidate

• Loves digging into the details and making sense of numbers—spreadsheets are your happy place.
• Enjoys solving puzzles and making complex regulations feel simple for clients.
• Brings positive energy to the team and isn’t afraid to ask questions or share ideas.

If this sounds like you, we invite you to keep reading and apply!

Essential Duties and Responsibilities

• Consult with clients on initial plan design to ensure alignment with company goals and regulatory requirements.
• Prepare and maintain plan documents, including Summary Plan Descriptions for participants and beneficiaries.
• Monitor ongoing compliance with plan rules and federal regulations, including ERISA and IRS guidelines.
• Approve and process plan transactions, such as loans, distributions, and rollovers.
• Conduct annual discrimination testing (e.g., ADP/ACP, top-heavy) and support audit preparation.
• File required compliance documents, including Form 5500, Safe Harbor notices, and Form 1099-R.
• Coordinate with recordkeepers and custodians to ensure accurate and timely plan operations.
• Respond to client inquiries regarding plan features, compliance, and participant transactions.
• Track and reconcile plan contributions and ensure timely remittance and reporting.
• Assist with plan amendments and terminations, ensuring proper documentation and compliance.
• Support client onboarding and training for new plan sponsors or changes in plan design.

• Minimum of 3–5 years of experience in retirement plan administration, with a focus on 401(k) plans.
• Proficient in Microsoft Office Suite, especially Excel, for data analysis and compliance reporting.
• Experience using Relius administration software to manage plan operations and documentation.
• Strong communication skills, both written and verbal, with the ability to explain complex concepts clearly.
• Industry certification such as ASPPA preferred, along with some experience supervising or mentoring others.

#LI-AM3

We offer a competitive and comprehensive compensation package. The base salary range represents the anticipated low end and high end of the range for this position. The actual compensation will be influenced by a wide range of factors including, but not limited to previous experience, education, pay market/geography, complexity or scope, specialized skill set, lines of business/practice area, supply/demand, and scheduled hours. On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.

Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve:

• Medical/dental/vision plans, which start from day one!
• Life and accident insurance
• 401(K) and Roth options
• Tax-advantaged accounts (HSA, FSA)
• Educational expense reimbursement
• Paid parental leave

Other benefits include:

• Digital mental health services (Talkspace)
• Flexible work hours (availability varies by office and job function)
• Training programs
• Gallagher Thrive program – elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing
• Charitable matching gift program
• And more...

**The benefits summary above applies to fulltime positions. If you are not applying for a fulltime position, details about benefits will be provided during the selection process.

We value inclusion and diversity

Click Here to review our U.S. Eligibility Requirements

Inclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.

Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.

Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as “protected characteristics”) by applicable federal, state, or local laws.

Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.