Grants and Billing Specialist

Community Legal Services, Inc. of Philadelphia (CLS) is seeking a Grants and Billing Specialist to join our Finance Department. This is a new position in our Finance Department. This position focuses on financial analysis, compliance oversight, and following proper accounting procedures for CLS’S grants and contracts in accordance with Generally Accepted Accounting Principles (GAAP) .

The ideal candidate will possess strong analytical and technical accounting skills, with experience in nonprofit grant management and federal/state compliance requirements . This position plays a key role in ensuring that CLS’s financial reporting, cost allocations, and funder submissions are accurate, timely, and compliant with all applicable regulations.

JOB DUTIES AND RESPONSIBILITIES INCLUDE:

• Conduct detailed analysis of all active grants and contracts to ensure compliance with GAAP, funder terms, and internal controls.
• Review grant agreements and amendments to identify reporting requirements, allowable costs, and funding periods.
• Record and review adjusting journal entries related to deferred revenue, revenue recognition, and indirect cost allocations.
• Partner and work closely with the Director of Advancement & Compliance and program managers to ensure proper financial reporting and documentation.
• Prepare and reconcile funder billing submissions, monitor incoming payments, and ensure that receivables are accurately recorded and applied to the appropriate grant or contract.
• Track outstanding reimbursements and follow up with funders as needed to resolve payment discrepancies or timing issues.
• Maintain up-to-date schedules of receivable balances, reconciling them regularly to the general ledger and grant records.
• Prepare financial reports for funders and assist in budget-to-actual variance analysis.
• Develop and maintain tracking tools for multi-funded projects, ensuring expenses align with approved budgets and cost allocation plans.
• Support the year-end audit by preparing grant schedules, account reconciliations, and documentation for testing.
• Serve as the point of contact for external auditors and funders regarding financial compliance and reporting questions.
• Participate in policy review and recommend improvements to strengthen financial controls and efficiency.
• Perform other duties as assigned related to grant financial analysis and compliance.

CLS is currently in a hybrid work environment, and this position will be allowed some remote work at the discretion of the Chief Financial Officer. But this position will be required to come in daily during the probationary period which is six (6) months.

Required Skills and Experience:

• Bachelor’s degree in Accounting, Finance, or Business Administration, or related experience in the accounting field.
• Minimum of three to five years of progressively responsible accounting experience, with at least two years experience in grant or contract accounting.
• Demonstrated knowledge of GAAP and nonprofit fund accounting principles.
• Strong understanding of revenue recognition for grants, contracts, and restricted contributions.
• Experience preparing or reviewing financial statements, grant reconciliations, and audit workpapers.
• Advanced proficiency with Excel, accounting software (SAGE Intacct or MIP preferred), and familiarity with data reporting tools.
• Excellent analytical, organizational, and written communication skills.
• Ability to work independently and collaboratively across teams, exercising sound professional judgment.

Preferred Skills and Experience:

• Knowledge of federal and city grant compliance (e.g., Uniform Guidance, DHS, DHCD, PLAN).
• Experience with SAP Concur or similar expense management systems.
• Prior involvement in policy development or internal control documentation.

To Apply: CLS will accept applications on a rolling basis until the position has been filled. Priority will be given to candidates who apply by  February 9, 2026 . If the job posting remains active on our website, the position is still open and accepting applications. You can submit your application on CLS’s website online at OR Click " Apply Now" below.

What to Include in your application: Please include a cover letter, resume, and three professional references (past or current supervisors preferred) identifying your relationship . Candidates advancing to final interviews will be asked to complete an assessment of their accounting skills.

Community Legal Services, Inc. welcomes applicants of all backgrounds to apply and particularly encourages people who have experienced poverty or housing instability, people of color, people who identify as LGBTQ, people with disabilities, and people who have had prior contact with the juvenile, criminal, or child welfare systems to apply.

CLS invites all applicants to include in their cover letter a statement about how your unique background and/or experiences would motivate you to work toward CLS’s mission and would contribute to the vitality and perspective of our organization.

Compensation: This is a full-time exempt position based in CLS’s Center City office. The salary range for this position is starting at $52,000 - $62,000 . Salary will be commensurate with experience.

Benefits: CLS offers a very generous and competitive benefits package including 100% employer paid medical (including gender affirming care), life, and short/long-term disability benefits, a 403(b)-retirement plan with employer contribution, and generous leave package, including 13 paid holidays and five personal holidays each year.
Community Legal Services, Inc. is an equal opportunity employer. CLS, Inc. does not discriminate in the selection of employees on the basis of race, color, religion, gender, sexual orientation, sexual identity, genetics, age, national origin, disability, or veteran status. In addition to federal law requirements, CLS complies with all applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall and transfer, leaves