Administrative Assistant

Job Description

Job Description

Looking for a role where no two days are the same? We’re seeking a dependable, detail-driven Administrative Assistant to support daily operations in a welcoming Pennsylvania office. If you enjoy a mix of front-desk interaction + behind-the-scenes organization, this is the perfect opportunity to shine!

You’ll play a key role in keeping things organized, supporting a small team, and even assisting with light accounting tasks—all within a collaborative, easygoing work environment.

What You’ll Be Doing:

• Handle incoming customer requests and assist with order processing to keep operations flowing smoothly

• Perform accurate data entry and maintain organized records across office systems

• Scan, file, and manage documents for easy access and efficient recordkeeping

• Support invoicing processes and keep documentation complete and up to date

• Assist with light Accounts Payable & Accounts Receivable tasks

• Answer phones, greet visitors, and provide friendly front-desk support

• Jump in where needed—balancing customer-facing tasks with behind-the-scenes admin work

• Collaborate with your team to keep everything on track during busy times

• Prior experience in administrative support, office coordination, or a similar clerical role.

• Comfortable handling inbound calls, reception tasks, and general front-desk communication.

• Strong data entry skills with close attention to accuracy and detail.

• Working knowledge of Microsoft Office Suite, including Word, Excel, and Outlook.

• Ability to assist with basic invoicing, accounts payable, and accounts receivable functions.

• Strong organizational skills and the ability to manage multiple tasks in a fast-paced office setting.

• Detail-oriented, adaptable, and willing to contribute wherever support is needed.

• Experience using office or customer database systems is preferred.

Ready to take the next step in your administrative career? Apply today and bring your skills to a team that values what you do!