Staff Accountant

Job Description

Job Description

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Position Summary:

The General Staff Accountant assists the Senior Accountant in the management of the General Ledger accounts and business transactions of the organization, applying the Generally Accepted Accounting Principles (GAAP) that includes analytical work and thorough review of financial records. The Staff Accountant reports to the Vice President of Finance.

Principal Duties And Responsibilities:
Prepare monthly journal entries for approval
Reconcile bank accounts and other general ledger accounts
Assist the Senior Accountant with day-to-day, monthly and year-end operations of the Finance department
Maintain the Fixed Asset and associated depreciation schedule, provide monthly detail to the Senior Accountant for General Journal entries; insure proper recording of new purchases and disposals
Prepare 1099 reports
Assist Senior Accountant with payroll system and payroll related items
Manage petty cash account
Manage expense reporting

Account Payable
Process accounts payable and cash disbursements in general ledger and cash disbursements journal for the Museum and its intermediaries
Code invoices, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system
Charge expenses to accounts and departments by analyzing invoice/expense reports; recording entries
Pay vendors by instructions accompanying items to determine proper disposition and crediting accounts in accordance with standard procedures; verifying federal ID numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments
Pay employees by receiving and verifying expense reports and requests for advances; preparing checks
Maintain accounting ledgers by verifying and posting account transactions
Verify vendor accounts by reconciling monthly statements and related transactions
Disburse petty cash by recording entry; verifying documentation
Report sales taxes by calculating requirements on paid invoices
Attach the corresponding purchase orders to incoming invoices with all supporting documentation.
Investigates and resolves problems associated with processing of invoices and purchase orders.
Assist with monthly status reports, and monthly closings
Reconcile various accounts by identifying errors in posting or omissions by applying appropriate accounting standards
Receive, research and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons

Administrative Functions
Prepare mailings and priority shipments for the Finance department
Prepares labels and maintain files as needed within the department
Prepare correspondence as needed within the department
File, maintain, and distributes accounting documents, records and reports
Assist the Senior Accountant in tracking and maintaining company insurance policies
Supports the annual Financial Audit process, assisting the Vice President of Finance and Senior Accountant with the internal preparation of documents and records.
Handle ad hoc analysis and financial reporting as well as various clerical duties as assigned

Compliance
Ensure compliance with GAAP
Conform with and abide by all regulatory guidance and internal policies & procedures.
Protect organizations value by keeping information confidential
Update job knowledge by participating in educational opportunities
Contribute to department and organization special projects as assigned

Qualifications, Skills And Abilities Required:

Education/Experience Required:

• A Bachelors degree in accounting, or a Bachelors degree in business with emphasis in accounting, is required
• A minimum of two years experience related to non-profit organizations/fund accounting
• Experience with accounting software

Skills & Abilities Required:

• Being open and honest when communicating and refrain from sharing confidential information
• Focused attention to detail and sound analytical skills
• Strong Microsoft Office (Microsoft Word, Excel, PowerPoint, Outlook, etc.) and database skills

Ability and willingness to develop an understanding of the Museum industry
Excellent interpersonal skills and able to work well with others in a team setting

• Ability to work in non-profit environment; adhere to deadlines; demonstrate flexibility in meeting shifting demands and priorities
• Ability to establish and manage effective working relationships with staff, volunteers, and members of the public; exercise tact and diplomacy at all times; demonstrate an understanding of protocol and sensitivity to cultural diversity issues
• Ability to work some weekends and special event hours

Excellent writing, verbal, organizational and communication skills

Physical Requirements And Working Conditions:

Must be able to remain in a stationary position for extended periods of time operating a computer and other standard office devices such as a calculator, telephone, and copy machine. Must be able to adapt to high pace environments occasionally moving/lifting light weight equipment and other work-related objects up to 25lbs. May have to work late nights, weekends.

Expected hours: 37.5 per week