Assistant Project Manager
Project Manager Assistant – Job Description
The Assistant Project Manager will support the Project Manager in managing construction projects from an administrative and coordination standpoint. This role is ideal for someone with at least 3-5 years of experience, has a strong organizational, documentation and tracking skills along with the ability to bridge office planning with on-site execution.You’ll spend approximately 60–75% of your time in the office, handling paperwork, submittals, estimates, and schedules, and 25–40% of your time visiting job sites to ensure plans are properly executed and to follow up on field changes.
Key Responsibilities
- Assist in preparing and tracking project budgets, schedules, and estimates.
- Manage and submit RFIs (Requests for Information), submittals, and other daily logs as required.
- Coordinate and track drawing changes, ensuring field and office teams are aligned.
- Support monthly internal reporting, schedule updates, and progress documentation.
- Attend and follow up on progress meetings to keep all stakeholders informed. Meeting minutes documentations, ensuring appropriate signage are posted onsite, etc.
- Work closely with the Superintendent and Project Manager to document field changes and create or update change orders.
- Assist in tracking project milestones and deliverables.
- Ensure all paperwork is processed in a timely and organized manner.
- Follow up on project details internally and externally to maintain project momentum.
- Minimum 5 years of experience in construction project coordination or project management.
- Strong understanding of construction workflows, especially from the office/administrative side.
- Proficient in estimating, scheduling and construction documentation.
- Familiarity with submittals, RFIs, drawing revisions and change order processes.
- Comfortable attending meetings, summarizing action items, and following up with teams.
- Strong organizational and communication skills.
- Ability to split time between the office (primary location) and active job sites as needed.
- 60–75% in-office work: documentation, estimating, submittals, and internal meetings.
- 25–40% field time: site visits, field coordination, follow-ups, and change documentation.
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