Administrative Assistant

Accountable To: Pastor

SUMMARY OF POSITION:

The Administrative Assistant of Calvary Evangelical Lutheran Church – Mechanicsburg, PA, will oversee the function of the office and serve the congregation by providing administrative assistant support to the Pastor and congregational leadership.

ATTRIBUTES:

• Self-motivated, organized, adaptable, maintaining calm and composure during high-pressure situations.
• Ability to build rapport, trust, and collaboration with all staff and members of the congregation.
• This position requires the ability to perform essential physical functions, including standing for 4 hours, routinely lifting 10-50 lbs., and frequently bending, twisting, reaching, pushing, and pulling.
• This visible role requires mature spiritual insight and patience, stemming from a firm, confessional faith in Jesus Christ as Lord and Savior. Active commitment to a local church body is required.

KEY RESPONSIBILITIES:

• Manage incoming and outgoing mail.
• Manage incoming and outgoing telephone and electronic mail communications.
• Collect, verify and secure bank deposit receipts.
• Maintain appropriate quantities of office supplies.
• Maintain accurate records of attendance and other information of congregational members.
• Maintain accurate visitor records and reports and communicate information to the Pastor and congregational leaders as required.
• Perform general office duties such as, but not limited to, typing, maintaining calendars, copying, and filing.
• Create accurate weekly bulletins and service folders.
• Create accurate and distribute monthly parish newsletters.
• Maintain accurate schedules for parish activities and special services such as baptisms, weddings, and funerals.
• Cooperate with Pastor by performing other duties when asked.

QUALIFICATIONS, KNOWLEDGE, AND COMPETENCIES

Expected Education/Experience

• Successful completion of a High School Diploma or equivalent.
• General knowledge of the use of office tools and equipment.

Expected Communication and Reasoning Skills

• Interpersonal communication skills needed to execute required duties in an organized manner.
• Read and communicate in written, oral, and electronic methods with staff and congregational members, as well as visitors and vendors.
• Apply common sense understanding to fulfill instructions furnished in written, oral, or diagram form.

Expected Organizational and Management Skills

• Manage tasks required of the job in an effective and efficient manner.
• Must meet established weekly/monthly deadlines.
• Look for ways to improve and promote quality, demonstration of accuracy and thoroughness.

Expected Computer Skills

• Utilize office productivity suites (e.g., Microsoft apps, Google apps) to produce professional documents and reports.
• Utilize email software (e.g., Microsoft Outlook, Google Gmail) to send and receive messages.
• Grasp and utilize church management software (e.g., Church360°) to maintain accurate, secure, and up-to-date member data.

Preferred

• Education Level Preferred: Associate of Arts (A.A.), Associate of Science (A.S.), or higher.
• Previous clerical work experience.
• Familiarity with church membership and ecclesiastical terminology.
• Utilize presentation software (e.g., Microsoft PowerPoint, Google Slides) to create presentations.

COMPENSATION AND TERMS OF EMPLOYMENT

• The position is a part-time position with no retirement and health benefits provided.
• Successfully complete a 60-day probationary period.
• Starting wage is based upon years of experience and level of competency.

HOW TO APPLY

Apply for this job by submitting an inquiry and resume via email [[email protected]].

Pay: $18.00 - $20.00 per hour

Work Location: In person