Procurement Specialist

Reference #: R-171673

The Opportunity: In this role, you will report to the Site Manager and will work closely with the Avantor's Advanced Laboratory Services professionals to serve our customers by performing customized, mission-based lab work and research protocols that help return time back to science.

Location: Philadelphia, PA

Shift: 8 am-4:30 pm (may change based on customer needs) Hourly Rate: $23.00 - $25.00

Benefits:

Health and Wellness: Medical, Dental, Vision, and Wellness programs

Time Off: Paid Time Off (PTO), Company-paid holidays, Choice holidays, etc.

Financial Well Being: Spending Accounts: Flexible Spending Account (FSA), Health Savings Accounts (HSA), commuter benefits, 401(k), tuition assistance, employee stock purchase plan discount

Added Protection Coverage: To include critical illness, hospital indemnity, accident, legal, identity theft protection, pet, auto, and home insurance

Recognition: Celebrate your peers and earn points to redeem for gifts and products

What we're looking for

Education:

High school diploma required; Associate's or Bachelor's degree in Supply Chain, Logistics, Life Sciences, or related field preferred.

Experience:

1-2 years in procurement, inventory management, or lab operations required.

SAP, MS Office Suite (Excel, Access), and digital procurement platforms preferred.

Collaboration Tool: Microsoft Teams experience preferred

Formal training in problem-solving methodologies is preferred.

Familiarity with FDA, CGMP, and ISO standards.

Strong understanding of lab operations and material workflows.

Ability to independently solve complex problems using operational insights.

Excellent organizational and multitasking skills.

Effective communicator with strong interpersonal and negotiation abilities.

Proficient in data analysis and reporting,

Proficiency with MS Office Suite (Expert-level skills in Excel)

SAP experience is highly desirable.

Knowledge of contracts and supplier management best practices.

Comfortable working in highly regulated environments.

How you will thrive and create an impact

Avantor's Advanced Laboratory Services team is a crucial part of the Avantor Services group serving over 500 customers in biopharma, pharmaceutical, educational, industrial, and high-tech industries with customizable, flexible solutions and end-to-end laboratory operations support.

As an Onsite Procurement Specialist/Buyer, you'll be embedded at customer facilities to ensure the seamless coordination of inventory and material operations. This role supports laboratory and production environments by managing sourcing, procurement, and logistics of essential materials, including consumables, chemicals, solvents, and reagents. You'll be the operational backbone of our onsite services, helping our customers maintain efficiency, compliance, and scientific progress. In this role, you will:

Coordinate and streamline workflows related to inventory and material management.

Support procurement and planning functions, ensuring timely and compliant delivery of materials.

Maintain strong relationships with vendors and internal departments to optimize cost, quality, and delivery timelines.

Ensure alignment with regulatory standards, including FDA, CGMP, and ISO9001.

Collaborate with Avantor's broader service and sourcing teams to deliver integrated solutions.

Source, procure, and coordinate delivery of critical lab and production materials.

Manage inventory levels, reorder points, and replenishment cycles using Avantor and customer systems.

Assist in supplier qualification, contract interpretation, and compliance documentation.

Support emergency deliveries and installation of materials.

Maintain standing orders and manage engineering change notifications.

Provide reporting on material planning, open orders, and performance metrics.

Resolve non-conformance issues and document supplier corrective actions.

Facilitate audit support and vendor engagement activities.

Collect, document, and report operational data and observations.

Maintain >95% inventory accuracy across managed categories.

Ensure 100% compliance with regulatory and safety standards.

Deliver monthly reports on inventory levels, supplier performance, and cost savings.

Perform other duties as assigned.

Resolve procurement issues within 48 hours of escalation.

Maintain positive customer satisfaction scores through responsive service and communication.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.

Why Avantor?

Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science.

The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor.

We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world. Apply today!

EEO Statement:

We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at [email protected] let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

For more information about equal employment opportunity protections, please view the Know Your Rights .

3rd Party Non-Solicitation Policy: By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation.

We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Ve