Career Opportunities: Creative Executive Assistant (93399)
- Manage the CCO's time by prioritizing schedules and meetings and planning travel, including completing expense reports and additional ancillary duties.
- Plans, coordinates and keeps contents of leadership meetings. Ensures that post-meeting action items are completed.
- Works closely and effectively with the CCO to ensure that inquiries and deliverables are completed on time.
- Assists the CCO in the development of business decks including business plans, new initiatives, all hands decks, etc. This often includes working with business partners and Creative leadership to pull together content.
- Serves as a proxy and key conduit for the CCO-acting as an information funnel, filter, and facilitator. Proactively addresses issues before they reach the CCO's desk, represents the CCO's perspective, and makes informed decisions as needed in their absence, in close collaboration with the SVP of Creative, VP of Creative Operations, and SVP of Creative Technology.
- Acts as a liaison between members of the Creative team and our business partners to assist in areas such as client surveys, legal documents, budgeting, and pipeline management and reporting.
- Builds, leads and fosters relationships crucial to the success of the CCO and the organization, with a focus on building healthy new relationships with cross functional leaders.
- Prioritizes conflicting needs: handles matters expeditiously and proactively, and follows-through on projects to successful completion, often with tight deadlines.
- Provides analysis, recommendations, reporting and options to the CCO regarding decisions to be made or problems to be solved in internal or external meetings.
- Provides a bridge for consistent communication between the CCO with internal departments; demonstrates leadership to maintain credibility, trust, and support with the Creative Executive Leadership team.
- Assumes responsibility for day-to-day and long-term projects and tasks, ensuring the completion of CCOs action items.
- Identifies, tracks and follows-up on priority issues and strategic initiatives with proactive escalation when necessary.
- Proactively jumps in on any other duties as assigned or in areas that need attention to through completion by due dates/deadlines.
- Bachelor's degree or equivalent experience
- 3+ yrs administrative or personal assistant experience preferred (ideally in an agency setting)
- Ability to maintain confidentiality in a professional manner
- Ability to maintain strong interdepartmental relationships
- Ability to be proactive
- Experience prioritizing assignments under high pressure in a fast-paced environment
- Familiarity working with multiple cross-functional partners and departments
- Strong written and verbal communication skills
- Capable of handling various responsibilities and multiple projects simultaneously while operating independently
- Excellent computer skills: experience working on multiple platforms; Google Workspace, Microsoft and Apple applications, Microsoft Office suite, Slack, Social Networking sites, collaborative team project software, Salesforce, etc.
- Medical, Dental, Vision Insurance
- Tuition Reimbursement
- Paid Parental Leave
- Life, Accident and Disability
- Retirement with Company Match
- Paid Time Off
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