Maintenance Coordinator

Job Description

Job Description

Salary:

Position Overview

The Project Manager Maintenance is responsible for planning, coordinating, and executing maintenance and capital improvement projects across a portfolio of managed residential and/or commercial properties. This role ensures projects are delivered on time, within budget, and to the highest quality standards, while maintaining effective communication with property owners, residents, vendors, and internal teams.

Key Responsibilities

• Oversee day-to-day management of maintenance, repair, and capital improvement projects from inception to completion.
• Assess work orders and property conditions to scope necessary repairs and recommend solutions.
• Develop detailed project plans, budgets, and timelines, ensuring alignment with client expectations and company goals.
• Solicit, review, and negotiate vendor estimates; select and manage contractors and subcontractors.
• Conduct regular site visits to monitor progress, quality, and compliance with safety and regulatory requirements.
• Maintain accurate documentation of all projects, including contracts, change orders, schedules, and status reports.
• Communicate effectively with property owners, residents, and team members to provide updates and resolve issues.
• Track and report on project KPIs, including costs, timelines, and outcomes.
• Support the maintenance team in prioritizing urgent and high-impact repairs while balancing long-term projects.
• Ensure compliance with local codes, company policies, and industry standards.

Qualifications

• Minimum of 35 years of experience in property maintenance, construction, or project management, preferably in a property management environment.
• Strong knowledge of building systems, construction practices, and maintenance processes.
• Proven ability to manage multiple projects simultaneously in a fast-paced environment.
• Excellent organizational, problem-solving, and communication skills.
• Proficiency with project management software and Microsoft Office Suite.
• Ability to read and interpret blueprints, plans, and contracts.
• Valid drivers license and reliable transportation.

Competencies

• Leadership and decision-making under pressure
• Strong attention to detail and ability to prioritize effectively
• Customer service orientation with the ability to manage owner and resident expectations
• Negotiation and vendor management skills
• Budget and cost-control expertise

Work Environment

This position requires frequent travel between property sites and occasional evening or weekend work depending on project needs.