Clerical Assistant 2 - Proposed College of Osteopathic Medicine

Nestled in the scenic foothills of western Pennsylvania, Indiana University of Pennsylvania (IUP) offers more than a place to work—it offers a vibrant campus community where innovation, collaboration, and natural beauty come together. Our picturesque campus features tree-lined walkways, historic architecture, and welcoming green spaces that create an inspiring environment for learning, working, and connecting.

At IUP, employees are part of a supportive and engaged community dedicated to student success, academic excellence, and meaningful impact. Located in the charming college town of Indiana, Pennsylvania—just over an hour from Pittsburgh—our campus combines small-town warmth with access to the cultural, professional, and recreational opportunities of a major metropolitan area.

Whether enjoying a walk across the Oak Grove, collaborating with colleagues in dynamic academic spaces, or engaging in the many cultural and community events hosted throughout the year, IUP offers an exceptional place to build a career and make a difference.

Position Summary & Description

THIS POSITION IS POSTED IN ACCORDANCE WITH THE

AFSCME COLLECTIVE BARGAINING UNIT

SUMMARY:

Come join a dynamic, fast-paced, and fun team working to build a medical school at IUP!

The Clerical Assistant 2 in the Proposed College of Osteopathic Medicine (IUPCOM) provides essential administrative and clerical support to faculty, staff, and leadership supporting primary care and specialty medicine education and clinical operations. As part of a newly established medical school, this position plays a key role in supporting daily operations, coordination, and communication within the department.


Review the PA Specifications for this Job Title.

ESSENTIAL DUTIES :

• Computer Proficiency: Strong skills with basic computer programs, particularly Microsoft Office Suite (Word, Excel, PowerPoint), and other relevant software applications.
• Data Entry Skills: Accuracy and speed in inputting and managing data across multiple systems.
• Attention to Detail: The ability to work independently and meticulously to maintain data accuracy and integrity.
• Candidates must communicate effectively and perform well in the interview(s).
• Candidates must have communication skills and cross-cultural abilities to maximize their effectiveness with diverse groups of students, colleagues, and community members.
• Prepares, formats, and proofreads correspondence, reports, forms, and departmental documents.
• Keyboards and updates data in records, spreadsheets, templates, databases, and information systems.
• Compiles, compares, verifies, organizes, and edits data and information related to departmental activities.
• Serves as an initial point of contact for the Primary Care and Specialty Medicine Departments; responds to inquiries and provides general information to faculty, students, staff, and the public.
• Maintains departmental files, records, tracking systems, and electronic document repositories.
• Schedules meetings, maintains calendars, reserves meeting rooms, and prepares meeting materials.
• Takes notes at meetings and prepares summaries as needed.
• Assists with tracking departmental expenses, purchase requests, and basic budget-related documentation in accordance with university policies.
• Coordinates travel arrangements and prepares travel expense documentation for faculty and staff.
• Monitors office supplies and initiates purchase requests in accordance with procurement procedures.
• Provides clerical support for department events, educational activities, and community engagement initiatives.
• May provide guidance to other clerical staff or student workers.
• Performs related work as required.

The above duties are normal for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

WORK SCHEDULE:

Monday through Friday, 8:00 AM to 4:30 PM

Position Qualifications

MINIMUM EXPERIENCE & TRAINING :

• Six months as a Clerical Assistant 1 (commonwealth title).

or

• Graduation from high school.

or

• An equivalent combination of experience and training.

IUP is an equal opportunity employer and is committed to fostering an inclusive and welcoming workplace. We do not discriminate in employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law.

In accordance with the Americans with Disabilities Act, applicants and employees with disabilities may request reasonable accommodations to participate in the application or interview process or to perform the essential functions of a position.

Employment decisions are made based on qualifications, merit, and business needs, consistent with the principles of Equal Employment Opportunity.

Applicants who require an accommodation during the recruitment process are encouraged to contact [email protected].

All offers of employment are contingent upon verification of earned degrees through the receipt of official transcripts, confirmation of work eligibility, and satisfactory completion of background checks.