Recruiting Administrative Specialist

Job Description

Job Description

The MCS Group, Inc., a certified Women’s Business Enterprise, is a nationally recognized provider of Litigation
Support and Management Services. For more than four decades, we have served law firms, insurance companies,
corporations, government agencies and educational institutions with cutting-edge technology and a comprehensive
breadth of services including eDiscovery, facilities management, records retrieval & analysis, deposition services and
back-office solutions to help increase productivity while reducing operational costs.
MCS’s success starts with the people that we employ. The primary role of the Administrative Support Specialist is to
support recruiting, onboarding, coverage dispatch and other Administrative Support functions of the Management
Services Division.

ESSENTIAL DUTIES & TASKS
Recruiting Responsibilities:
• Coordinate recruitment activities including job postings and candidate communication
• Support onboarding processes to ensure seamless integration of new hires
• Maintain/Verify accurate employee records and compliance documentation
• Collaborate with Divisional Leadership for workforce planning and talent acquisition
• Coordinate Interview Schedules for GOM approvals
Develop and/or assist in developing and implementing administrative policies and procedures
• Work with GOM and Admin Team on Site Requirements
Onboarding Support Responsibilities:
HR- Coordination
Pre-Hire Candidate Confirmation
Candidate Paperwork Confirmation
90 Day Employee Check In
Benefits Confirmation
Programmatic Responsibilities:
Coverage Dispatch Oversight: Coordinate the schedules of organizational floaters for the purpose of filling on-site
employee PTO vacancies, etc. Manage daily absence notification by fielding calls, email and text communication.
Ensure floaters with appropriate skillsets and qualifications are dispatched site locations as needed. Work with
staffing partners when needed to supplement MCS floater personnel. Communicate with managers, GOM’s and other
personnel to ensure floating personnel are meeting the requirements of each site manager and client. Communicate
assignment schedules to floaters and staffing partners (in advance when possible), typically at the beginning of each
week. Assist Director of Operations in the management of the floating team through input on performance, support
with floater payroll, etc.
Monthly management team building activity coordination
Manage the MCS Academy - Monthly reporting on employee completion and corrective actions
Safety Team participation
• Other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
• Minimum 5 years of related work experience
• High School Diploma or equivalent
• Associate’s Degree or Bachelor’s Degree preferred.
• Strong knowledge of Microsoft Word, Excel, Outlook, Teams, and Adobe.
• Excellent verbal and written communication skills.
• Proficient in typing, downloading, organizing and managing electronic documents.
• Ability to deal effectively with individuals at all organizational levels.
• Good judgment and ability to make timely and sound decisions.
• Creative, flexible, and innovative team player.
• Requires skills in coordinating calendars and using multiple methods of communication to include email, phone
and text/SMS messaging.
• Leadership experience in a fast paced environment
• Ability to work independently and as a member of various teams and committees.
The physical demands described here and representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations that do not cause an undue hardship on the
company may be made to enable individuals with disabilities to perform the essential functions, as long as that would
not hinder or prevent performance of duties or be of safety concern.