Procurement and Supply Chain Lead

Job Description

Job Description

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions.
• Growth - Philadelphia is growing, why not grow with it?
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The Office of Innovation & Technology (OIT) is the central IT agency for the City of Philadelphia headed by the Chief Information Officer (CIO). OIT oversees all major information and communications technology initiatives for the City of Philadelphia - increasing the effectiveness of the information technology infrastructure, where the services provided are advanced, optimized, and responsive to the needs of the City of Philadelphia’s businesses, residents, and visitors. OIT responsibilities include: identifying the most effective approach for implementing new information technology directions throughout city government; improving the value of the city’s technology assets and the return on the city’s technology investments; ensuring data security continuity; planning for continuing operations in the event of disruption of information technology or communications services; and supporting accountable, efficient and effective government across every city department, board, commission and agency.

In partnership with the Office of the Chief Administrative Officer (CAO) and the Office of the Director of Finance, the Office of Innovation and Technology (OIT) is undertaking a major Citywide project to modernize core financial, grants, procurement, and supply chain business processes. This project (Optimize Procurement and Accounting Logistics Enterprise Resource Planning and Data Warehouse/Business Intelligence Tool, or “OPAL ERP and DW/BI project”) will replace the existing General Ledger and Procurement systems (i.e. FAMIS, ADPICS, ACIS, PHLContracts, etc.) that support these business processes and will enable the City to realize benefits such as reducing transaction processing time and effort, providing better access to information for reporting and analysis, and making it easier to onboard new employees into these functions.

Position Summary

The Procurement and Supply Chain Lead is responsible for managing a team tasked with overseeing and optimizing procurement and supply chain operations through the City’s ERP system. This individual will serve as a lead liaison between OPAL team and the City’s Procurement, IT, Finance, and other City departments.

The purpose of this position is to lead a team that will analyze the project requirements, work with a team of implementation consultants to design the system, conduct initial user acceptance testing, train city personnel, help to integrate the system with other city software and launch the software in phases. After the project is launched, an optimization phase where the team will analyze and implement changes to improve the performance. As the ERP is a Software as a Service (SaaS) model there will be a continual need to support, test and train new functionality every 3 to 6 months.

Essential Functions

Throughout the OPAL ERP and DW/BI project, the Procurement & Supply Chain Lead will:

• Provide functional analysis and input on workflows related to Supply Chain, Purchasing, and Bid Process processes, workflows, and maintenance routines.
• Define and design the future state supply chain, purchasing, and bid processes policies, business processes & requirements.
• Prioritize the supply chain, purchasing, and bid processes configuration options to consider in setting up the new system to support the future state supply chain, purchasing, and bid processes, business processes & requirements.
• Select, setup, and document the selected configuration option to support the future state supply chain, purchasing, and bid processes policies, business processes & requirements.
• Prepare for and test the supply chain, purchasing, and bid processes configuration to validate the setup satisfies the design.
• Document business process and application configuration training content that will be used by the training team to prepare for and conduct supply chain, purchasing, and bid processes end user training sessions.
• Create and deploy the supply chain, purchasing, and bid processes accounting business process and systems user procedures to the appropriate end users.
• Review, administer and monitor supply chain, purchasing, and bid processes workflow development procedures to validate compliance with policy, process, and systems design.
• Work with OIT and the project team to meet the delivery schedule; and

After the OPAL ERP and DW/BI project has been deployed, the Procurement & Supply Chain Lead will also:

• Identify, research, resolve, and report on production issues and document enhancements requests.
• Analyze vendor provided new release supply chain, purchasing, and bid processes functionality to determine relevance to meet the current or new business processes & requirements
• Define and design the relevant new release supply chain, purchasing, and bid processes functionality’s ability to meet the business processes & requirements.
• Setup and document the relevant new release supply chain, purchasing, and bid processes functionality.
• Prepare for and regression test the new release supply chain, purchasing, and bid processes functionality to validate the setup satisfies the revised design requirements.
• Document the revisions to the supply chain, purchasing, and bid processes business process and application configuration training content associated with the new release functionality and provide this incremental content to the training team for them to prepare for and conduct the needed incremental supply chain, purchasing, and bid processes end user training sessions.
• Create and deploy incremental new process and systems changes to the supply chain, purchasing, and bid processes business process and systems user procedures to the appropriate end users; and

Look for opportunities to incrementally optimize the supply chain, purchasing, and bid processes to meet future requirements or leverage delivered systems functionality and technology.

Competencies, Knowledge, Skills and Abilities

• Strong project management and change management skills
• Excellent communication and stakeholder engagement abilities
• Analytical mindset with a focus on process improvement and problem-solving
• Strong verbal and written communication skills with ability to create leader, user, and project documentation and procedures, clearly and concisely
• Strong meeting facilitation and presentation skills
• Ability to work well with individuals at all levels within and outside the organization
• Ability to work well under pressure and multi-tasking in a fast-paced organization
• Extensive supervising, coaching, inter-personal, and collaborating skills and overseeing high quality and timely deliverable creation.

• Bachelor's degree in Business (preferred), Supply Chain, Information Systems, or related field (Master’s is a plus) or a related field or equivalent experience;
• 7-10 years of professional experience with procurement and supply chain, including sourcing; managing vendor contracts; requisition to check – goods; requisition to check – services; settlements and accounts payable; inventory; and
• Experience with implementing ERP and/or DW/BI solutions is strongly preferred.

TO APPLY: Interested candidates must submit a cover letter, resume, writing sample, and references.

Salary not to exceed: : $110,000

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation : City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected].

For more information, go to: Human Relations Website: