Controller

Job Description

Job Description

Description:

The Controller manages the day-to-day accounting operations and financial reporting functions in a nonprofit, grant- and contract-funded environment. Primary responsibilities include overseeing the month-end and year-end close; ensuring timely and accurate GAAP-based financial statements and related variance analysis; maintaining the general ledger and key reconciliations; supporting budgeting, forecasting, and cash management; coordinating annual audit, Single Audit readiness (as applicable), tax filings, and funder reporting; and supervising and developing accounting staff. The Controller implements and maintains internal controls to safeguard assets, supports compliance with organizational policies and applicable regulations (including federal and state grant requirements), and ensure reliable financial reporting and stewardship of restricted funds.

This is a hybrid position, located at 833 Chestnut St, Suite 1100, Philadelphia, PA 19107. The hybrid schedule requires three consecutive days in-office. The schedule will be Monday - Friday, 8:00AM - 4:00PM (Can also be 8:30AM - 4:30PM or 9:00AM - 5:00PM). The salary range for this position will be $115,000 - $125,000.

As an MHP employee, you will have access to the following benefits:

• Generous Paid Time Off ( Up to 39.5 paid days off per year!)
• Medical, Dental & Vision Insurance
• No Cost Life and Disability Insurance
• Flexible Spending Accounts
• No Cost Employee Assistance Program
• Retirement Plan with Annual Discretionary Employer Contribution
• Employee Referral Bonuses
• Tuition Reimbursement
• Federal Student Loan Forgiveness Program
• Continuous Growth & MHP Sponsored Training Opportunities

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• Supervises, trains, and develops accounting staff; assigns work, reviews output for accuracy and timeliness, and supports performance management processes.
• Owns the month-end close process, including journal entries, reconciliations, accruals, and review of financial results to ensure completeness and accuracy.
• Prepares and/or reviews monthly financial statements and supporting schedules on an accrual basis in accordance with GAAP and organizational policies; provides timely variance analysis and narrative explanations.
• Maintains and enhances internal controls and accounting procedures to provide reasonable assurance over the integrity of financial reporting and safeguarding of assets.
• Partners with department leaders to review monthly results, investigate variances, identify trends/risks, and support corrective action plans.
• Supports cash management and forecasting by monitoring cash position, timing of receipts/disbursements, and communicating projected needs and constraints.
• Supports annual budgeting and reforecasting, including development and monitoring of grant/program budgets, budget-to-actual reporting, and support for budget modifications and renewals as needed.
• Provides financial modeling and accounting guidance for new programs, contracts, or initiatives, including evaluating operational and reporting impacts.
• Assists and supports departmental leadership in strategic and operational planning initiatives.
• Coordinates internal, external, and regulatory audits and monitoring visits; prepares schedules and documentation; and supports completion of annual filings (e.g., 990/BCO-10) and funder-required reports in collaboration with external advisors.
• Ensures revenues and expenses are recorded accurately and in the proper period (including cutoff), and that key subledgers (A/P, A/R, payroll, and billing as applicable) reconcile to the general ledger.
• Reviews and approves balance sheet reconciliations; investigates reconciling items and ensures timely resolution.
• Participates in cross-functional meetings to communicate financial results, compliance requirements, and accounting impacts of operational decisions.
• Ensures consistent, timely, and accurate general ledger activity in accordance with GAAP and applicable regulatory and grant/contract requirements.
• Documents, maintains, and improves accounting policies, procedures, and workflows; ensures practices are communicated and followed across the organization.
• Serves as the primary finance liaison for funders by supporting budget development, reporting, and auditing/monitoring requests; ensures timely, accurate submission of required financial reports and supporting documentation.
• Ensures compliance with grant and contract requirements and applicable regulations (including Uniform Guidance/2 CFR 200, as applicable); supports compliant budgeting, allowable cost practices, documentation standards, and monitoring of spending against grant terms.
• Coordinates annual financial statement audits by preparing schedules, supporting documentation, and requests; partners with the CFO to ensure readiness and timely completion.
• Oversees and/or supports grant billing, reimbursement requests, invoicing, and drawdowns (as applicable); ensures expenses are supported, coded correctly by funding source, and reconciled to the general ledger and funder portals.
• Coordinates collection of information and supporting schedules for annual filings (e.g., Form 990 and BCO-10) and works with external preparers to support accurate, timely submission.
• Maintains accurate tracking of restricted funds and grant balances, including support for cost allocation methodologies, distribution of shared costs, and reporting by program/funder.
• Supports annual audit and Single Audit (as applicable) by preparing schedules, supporting documentation, and key work papers (including SEFA support when required) and coordinating responses to auditor inquiries.
• Maintains compliance with all MHP policies and procedures. Reports known conduct taken by any MHP employee (including yourself) which violates any MHP policy or law on which you have been trained, or should know of, such as laws criminalizing theft or violent crimes, and reports the matter to management or to Compliance and/or Human Resources.
• Other duties as assigned to fulfill MHP’s mission.

• Bachelor’s degree in accounting, Finance, or related field required; Master’s degree preferred.
• 5+ years of progressive accounting experience required; significant nonprofit fund accounting and grant/contract accounting experience strongly preferred.
• 3+ years of management/supervisory experience required (including oversight of accounting processes and cross functional collaboration).
• Demonstrated knowledge of accounting principles and financial statement preparation (GAAP).
• CPA or CPA-eligible status preferred.
• Demonstrated knowledge of job-relevant issues, products, systems, and processes.
• Experience supporting budgeting/forecasting and driving process improvements through data analysis is desirable.
• Strong knowledge of internal controls and financial reporting required.
• Experience with federal/state grant compliance and reporting (e.g., Uniform Guidance/2 CFR 200, Single Audit concepts, SEFA support) preferred.
• Effective project and process management skills as demonstrated from past work experience.
• Must possess basic computer skills to perform job duties including desktop computing, e-mail, time sheet management, electronic health records, internet research, report generation, etc. and the ability to learn software applications relevant to your position.
• Must be able to work under pressure and meet deadlines while maintaining a positive attitude and providing exemplary customer service.
• Strong skillsets in oral and written communication, interpersonal relationships and teamwork, attention to detail, customer service, time management, autonomy, problem solving and organization.
• Ability to maintain confidentiality with compensation data and sensitive financial matters.
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is required to:

• Sit at a desk with ergonomically appropriate equipment for most of the work day.
• Lift up to 15 lbs.
• Ability to maintain regular, punctual attendance and be available for flexible work schedule, including evenings and weekends and/or work holidays/overtime as needed.
• Must be able to travel within the community that may not be handicap accessible: walking and/or drive agency vehicles, depending on the needs of the program. Ability to use public transportation, move around inner-city neighborhoods daily, including in inclement weather, carry computer equipment, and ascend/descend stairs carrying computer equipment. Must be able to travel to all sites supported, and MHP’s main offices as needed.
• Ability to safely and successfully perform the essential job functions consistent with ADA, FMLA and other federal state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Frequent talking and listening. Must be able to talk, listen and speak clearly and accurately; possible exposure to loud and/or vulgar language and hostile gestures, given participant mental health diagnoses and challenges.
• Remain awake during entire shift, including break times.