Contract Administrator/Paralegal/Legal Assistant

Job Description

Job Description

A south eastern PA construction management firm seeks to immediately hire a full-time Contracts & Insurance Administrator, Paralegal or Legal Assistant with experience in construction or contracts to join our risk management team in Philadelphia. The ideal candidate must be able to work independently in a fast-paced environment, maintaining communications with multiple teams and projects, to meet deadlines, and have the ability to effectively multi-task. The attributes for success are: Accuracy, Efficiency, Organization and Perseverance. We work hard but treat everyone with respect and dignity. Dedication and effort are valued and rewarded. Compensation is a range and flexible for discussion based on experience and ultimately performance.

RESPONSIBILITIES AND DUTIES

Responsibilities & Expectations:

Subcontracts:

· Utilize templates to prepare through full execution all subcontract agreements, purchase orders, work orders and Letters of Intent.

· Coordinate review & prepare modifications to the standard terms and conditions in template documents.

· Prepare documents for signature using Docusign or similar e-signature platform.

· Coordinate flow down of terms and conditions, including insurance and indemnity, from INTECH’s upstream agreements to its down-stream subcontracts including exhibits of special provisions and/or additional exhibits as may be required by the up-stream agreement.

· Monitor the purchasing schedule for projects to anticipate future subcontracts that will need to be prepared.

· Enter information in project management software on the subcontractor, insurance and bond status.

· Maintain the Subcontract Tracking Report and ensure timely execution of subcontractors and receipt of insurance and bond requirements.

· Maintain Master Subcontract log of executed Master Subcontracts.

· Interact with Project Management and Preconstruction to coordinate Project requirements with bids and award of subcontracts.

· Maintain list of standard subcontract modifications.

· Coordinate prequalification process of subcontractors, request and review prequalification documents and prepare for executive review.

Insurance

· Request and review subcontractors’ insurance certificates on a project basis.

· Request and coordinate INTECH insurance certificates with INTECH’s broker.

· Report and track claims and losses covered by insurance.

· Coordinate claims handling with project team, insurance carriers representatives and counsel.

· Monitor Return to Work for injured employees.

· Assist in the annual insurance program renewal and prepare and attend Risk Management Committee meetings and claims review meetings with General Counsel.

General

- Ability to draft documents not required, but the ability to learn and take on a drafting role is encouraged

REQUIRED QUALIFICATIONS

Candidate must be extremely organized, reliable and dependable, be detail-oriented and possess the ability to work well under pressure with a positive attitude. Applicant must also be able to review own work for errors and must be able to complete tasks without micro-management. Construction, legal or insurance experience is a plus. Proficiency in Microsoft Office Suite with special strength and experience in Word.

Interested candidates should send a resume with salary requirements.