Bookkeeper, Diocese of Allentown

DIOCESE OF ALLENTOWN

Position Description

Job Title: Bookkeeper

FSLA: Non- Exempt

Job Status: Full-time

Reporting Functions: Reports to the Pastor

Job Functions: Provides business and financial support to the school and parish operations; experience with A/R and A/P, and processing the bi-weekly payroll for the staff.

Duties and Responsibilities:

• Oversee, supervise and/or perform reconciliation of bank statements, accounts receivable, payment of all invoices and recording of all financial information into accounting system for parish and/or cemetery.

• Record and file all billing and payment transactions; record all deposits.

• Prepare and enter bi-weekly payroll; record all payroll information into accounting system. Prepare monthly Pension Contribution Report for the Diocese, forward with payment.

• Ensure proper recording of all billing automatically withdrawn; maintain balance of all accounts; record all receipts and payments for parish and cemeteries.

• Monthly reconciliation of all accounts including application of interest and dividends.

• Prepare budget and financial reports for the parish, school, and/or cemetery and ensure they are presented to and signed by the Parish Finance Committee. Prepare the Diocesan Yearly Financial Report. Submit to the Pastor prior to being submitted to Diocesan Administration.

• Make certain that the accounting system, bookkeeping and reporting process for the parish are correct; ensure that collection counting, deposits, accounting and contributions continue to remain balanced and that the processes continue to be followed.

• Analyze expenditures and find ways to reduce parish expenses.

• General secretarial duties including, but not limited to, answering phone calls and e-mails, filing, photocopying, sorting mail, typing letters, shredding, faxing and greeting visitors.

• Oversee maintenance efforts for all parish repairs, estimates on repairs and necessary maintenance with the Maintenance worker and Buildings and Grounds Committee; obtain job requirements and estimates; monitor all work efforts; review "to do" list of repairs that includes status, estimates, work to be done and prioritization.

• Obtain and monitor contracts for yearly services such as preventive maintenance, lawn care, snow removal, pest control, etc. for all parish locations when necessary.

• Prepare leases for prospective tenants and tenant renewals, if applicable; work with the diocese to ensure policy and procedure compliance; serve as a contact for all leases fielding and addressing any complaints/issues.

• Respond to all Pennsylvania state requests including unemployment compensation paperwork and the coordination of efforts with the Pennsylvania Catholic Conference.

• Coordinate all city and diocesan fire/safety inspections for all parish locations; react to reports including necessary repairs in a timely fashion.

• Coordinate Pennsylvania state boiler certification inspections for all parish locations.

• Prepare and submit 1099 statements to the federal government and contractors for the parish: file all proper paperwork with the city for games of chance licensing and zoning requirements.

• Ensure that all WillEstate bequests are received; properly recorded and that the terms are carried out.

• Oversee all ongoing fundraising efforts; keep track of monies earned through fundraising.

• Coordinate all phone, cable, wireless and computer–related repairs, software upgrades and server maintenance with contracted computer technical support; assist with the design and updating of the parish website.

• Field complaints, suggestions, and questions from parishioners regarding the business of the church.

• Work with Diocese of Allentown to ensure procedures, reporting and policies are within Diocesan guidelines.

• Report to the parish/school Advisory Council monthly on the status of all parish business; this includes major repairs, financial status and new business; report to the parish Finance Committee quarterly, more often if the need arises.

Additional Conditions of Employment:

Due to the nature and mission of the Catholic Church, all employees are bound to exhibit respect for the teachings and discipline of the Church in regard to matters of faith and morals.

Educational Requirements:

• Bachelor's Degree and/or equivalent of other degrees.

• 3 years in administrative or accounting experience.

Other Requirements:

• Proficiency in Microsoft Office, Accounting software and data base management as well as other business and office equipment.

• Must possess excellent organizational and communication skills.

• Must exhibit a high degree of integrity, loyalty, dependability, and have a strong work ethic. Position continually requires demonstrated poise, tact and diplomacy.

• Must possess a high level of interpersonal skills to handle sensitive confidential situations.

• Must be able to work independently and proficiently.

• Be present at key functions and special meetings beyond normal office hours.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and requirements.

Physical Demands: The employee is regularly required to stand, walk, sit, talk, and hear both in person and by telephone; frequent use of equipment that includes repetitive motions and computer eye fatigue. Occasionally required to reach and lift with hands and arms; stoop, kneel, crouch, or crawl, lift and/or move up to 10 pounds. Vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities.

Working Conditions: Normal office environment. Parish working hours around Monday through Friday, 8:30 AM – 4:30 PM. This position is full-time.

Interested applicants should submit a cover letter and resume via iSolvedHire or:

[email protected]

OR

Diocese of Allentown

Attn: Human Resources Manager

P.O. Box F

Allentown, PA 18105

NO PHONE CALLS PLEASE.

EOE M/F/V