Human Resources Operations Advisor

Job Description

Job Description

Human Resources Operations Advisor

Position Type: Long-Term Contract / 1099

Hours: Flexible, 5–15 hours per week depending on workflow

Location: Remote (Candidates in Bucks County or Montgomery County, PA preferred)

Overview:

We are seeking a Part-Time / Fractional Human Resources Consultant to provide strategic HR leadership, operational guidance, and compliance oversight. This role is ideal for someone experienced with small to mid-sized organizations, nonprofit and for-profit operations, and recreational programs. You will serve as the HR subject matter expert, guiding leadership in workforce strategy, employee and volunteer management, policy development, compliance, and benefits administration or set up benefit outsourcing. We are a growth-minded, multi-faceted organization operating across recreational, nonprofit, and for-profit sectors. Our mission spans sports, recreation, and community engagement, with multiple teams, volunteers, and employees supporting programs across various locations with one central HQ’s. Currently, we are in a phase of expansion and organizational consolidation, merging multiple sports organizations to enhance operational efficiency, compliance, and overall employee and volunteer experience.

Key Responsibilities:

Strategic Human Resources & Workforce Leadership

• Serve as primary HR advisor to organizational leadership.
• Develop workforce strategies to support growth, mergers, and evolving operational needs.
• Advise on organizational structure, staffing models, and performance management processes.

Employee & Volunteer Management

• Manage HR support for up to 15 full-time W2 employees, 1099 Coaches/Trainers, and volunteers.
• Implement HR policies and procedures tailored to multi-field recreational and nonprofit operations.
• Support onboarding, training, and performance management initiatives to enhance staff and volunteer engagement.

Compliance & Legal Oversight

• Ensure compliance with federal, PA, and NJ employment laws, including:
• Fair Labor Standards Act (FLSA)
• Family and Medical Leave Act (FMLA)
• Occupational Safety and Health Administration (OSHA) standards
• Equal Employment Opportunity (EEO) laws
• Americans with Disabilities Act (ADA)
• State-specific employment regulations (PA and NJ)
• Child protection and mandatory reporting requirements for youth programs
• Nonprofit reporting requirements (IRS 990, Form W-2/W-3 compliance for 1099 contractors)
• Maintain HR policies to mitigate legal and operational risks.

Recruitment, Onboarding & Training

• Oversee talent acquisition and background checks for employees, contractors, and volunteers.
• Develop and maintain onboarding processes for staff and volunteers, including ongoing training programs.
• Ensure certifications, credentials, and compliance requirements are tracked and up to date.

Benefits & Compensation Management

• Advise on employee benefits, 401k exp a plus, (Not required), and other compensation programs.
• Monitor payroll administration, PTO accrual, and contractor payment compliance.

Mergers & Organizational Change Management

• Support HR aspects of organizational mergers, including staffing alignment, policy harmonization, and communications.
• Facilitate smooth change management processes for employees and volunteers.

HR Operations & Process Improvement

• Streamline HR workflows, recordkeeping, and reporting.
• Evaluate HR systems, tools, and technology to enhance operational efficiency.
• Implement process improvements for recruitment, onboarding, compliance tracking, and performance management.

Reporting & Metrics

• Track HR and compliance metrics, generate reports, and provide actionable insights to leadership.
• Maintain confidential HR records and documentation for all employees, contractors, and volunteers.

Qualifications:

• HR experience in nonprofit, for-profit, or recreational organizations.
• Proven experience with both small to mid-sized organizations.
• Knowledge of federal, PA, employment laws, nonprofit regulations, and youth program compliance requirements.
• Experience with benefits, 401(k) administration, payroll, and HR policies. Outsourced or inhouse
• Strong organizational, interpersonal, and communication skills.
• Ability to manage multiple priorities and lead HR initiatives across diverse groups of employees and volunteers.
• Familiarity with HR technology, payroll tools preferred.

Preferred:

• Experience with sports or recreational organizations.
• Strong understanding of compliance, risk management, and operational best practices.
• Local knowledge of Bucks County and Montgomery County employment and labor landscape.

Compensation:

Competitive, commensurate with experience. 1099 Consultant 45-55 per Hr. Flexible hours: 5–20 hours/week, remote with occasional on-site as needed in Bucks/Mont region.

Why Join Us:

This is an exciting opportunity to provide hands-on HR role in a growing, mission-driven organization. You will help shape organizational strategy, streamline operations, ensure compliance, and improve the experience for staff and volunteers, all while working with flexibility and autonomy.