In- Person Administrative Assistant - Philadelphia Office

Job Title: Administrative Assistant

Location: Philadelphia, PA (On-site)
Reports To: Vice President of Operations
Organization: African American Chamber of Commerce of PA, NJ, and DE (AACC)
Employment Type: Full-Time

Overview

The African American Chamber of Commerce of PA, NJ, and DE supports and advocates for Black-owned businesses across the region. As an Administrative Assistant, help drive our mission by providing high-level support to our VP of Operations, Finance Manager, Membership Department, and President & CEO.

Key Responsibilities

• Administrative & Financial Support:

  • Process invoices and manage accounts receivable

  • Perform account reconciliations

  • Maintain organized financial records

• Office & Communication Management:

  • Answer/direct calls and manage inbox

  • Greet visitors and support front desk operations

  • Manage supplies and vendor relationships

• Membership & Program Support:

  • Provide admin support for membership (communications, renewals, data entry)

  • Assist onboarding/retention efforts

  • Support event logistics and follow-up tasks

• Executive Support:

  • Coordinate scheduling, meetings, and document prep for President & CEO

  • Prepare materials for board and committee meetings

  • Maintain confidentiality at all times

Ideal Candidate

• Detail-oriented, organized, and proactive

• Able to multitask and adapt in a fast-paced environment

• Strong communicator with effective relationship-building skills

• Committed to supporting Black-owned and minority businesses

Qualifications

• Associate’s degree (Bachelor’s preferred) in Business Administration or related field; OR equivalent experience

• Minimum 2 years’ administrative or financial support experience

• Proficient in Microsoft Office Suite; CRM/accounting software familiarity a plus

• Excellent organizational and interpersonal skills

• Experience with nonprofits, membership, or small business support preferred

Physical/Environmental Requirements

• Able to remain stationary for long periods using a computer

• Occasionally lift up to 25 lbs; adapt to high-paced settings

• May work evenings/weekends for events

• Office environment with moderate noise, temperature control, no hazardous substances