Administrative Assistant, Office of the Provost/SVPAA

Position Details

Position Information

Position Title Administrative Assistant, Office of the Provost/SVPAA Non-Discrimination Statement

The University is committed to providing an educational, residential, and working environment that is free from harassment and discrimination. Members of the University community, applicants for employment or admissions, guests and visitors have the right to be free from harassment or discrimination based on race, color, creed, religion, ancestry, gender, sex, pregnancy and related conditions, sexual orientation, gender identity or expression, age, disability, genetic information, national origin, ethnicity, family responsibilities, marital status, veteran or military status, citizenship status, or any other status protected by applicable law.

Sexual harassment, including sexual violence, is a form of sex discrimination prohibited by Title IX of the Education Amendments of 1972. The University does not discriminate on the basis of sex in its educational, extracurricular, athletic, or other programs or in the context of employment.

About

The University will promptly address reports of discrimination under the University Non-Discrimination and Anti-Harassment Policy (NDAH Policy) or the Sexual Harassment and Sexual Misconduct Policy (SHSM Policy) . Anyone who has questions about the above referenced policies, or wishes to report a possible violation of one of the policies should contact:

Elizabeth M. Garcia

Title IX Coordinator

Office of Institutional Compliance & Title IX

Institute of Molecular Biology & Medicine, Suite 315

[email protected]

(570) 941-6645

The University of Scranton is an Equal Opportunity Employer/Educator.

University Mission

The University is a Catholic and Jesuit University animated by the spiritual vision and the tradition of excellence characteristic of the Society of Jesus and those who share in its way of proceeding. All candidates must indicate how they would help communicate and support the Catholic and Jesuit identity and mission of the University. The University’s mission statement and a description of the history and concepts of the Ignatian teaching philosophy may be found at .

Department Provost Admin Job Purpose

Provide administrative support for the Offices of the Provost/SVPAA, ORSP, Planning and Institutional Effectiveness, and Graduate and Academic Student Services.

Essential Duties

• Provide a full range of administrative assistance to the offices of the Provost/SVPAA, ORSP, Planning and Institutional Effectiveness, and Graduate and Academic Student Services including the following tasks: answer and triage phone calls, prepare correspondence and reports, arrange travel and maintain files in traditional and electronic versions as directed
• Assist with coordinating meetings and other events or projects upon request, including logistics, catering, special equipment, materials, and other necessary tasks for meetings and special events
• Upload course proposals to the Faculty Senate Curriculum board, track approvals and reporting, prepare letter for provost signature when proposals have been recommended, maintain the permit files for each course
• Prepare contracts for the hire of new faculty; enter information on new faculty into Banner System; update office databases and create new files; process moving expenses and order new computers for newly hired faculty
• Prepare and track renewal contracts for Faculty Specialist
• Prepare quasi administrative agreements that come from Provost; maintain spreadsheet of all quasi agreements
• Recording secretary for the BOT Education Committee
• Distribute agendas, minutes and other information related to Provost’s committees; maintain agendas, minutes, and other appropriate materials for committees as directed; provide note taking when needed
• Use the Banner System to enter and access information on full-time faculty maintaining proper security and confidentiality
• Provide information and respond appropriately to questions posed by faculty, staff, students and parents

Additional Skills Required

• Excellent oral and written communication skills required
• Must be able to compose, edit, and proofread correspondence and reports
• Strong knowledge of University policies
• Must be highly organized and able to handle multiple projects, people and schedules
• Must be able to work with diverse personalities and offices in a professional, courteous and confidential manner
• Maintains confidentiality of data and information in all matters
• Proficient in Microsoft Word, Excel and PowerPoint
• Experience in calendaring, e-mail, and group scheduling
• Must be able to work on and manage electronic files in multiple platforms and willing to learn emerging technologies
• Excellent judgment, maturity, professionalism, work ethic, and critical thinking skills
• The ability to uphold human dignity and respect by recognizing each person’s worth, valuing diverse perspectives, and treating others with kindness, fairness, and empathy
• Must be able to respect, support and contribute to the University’s Catholic and Jesuit mission

Minimum Education Requirements

• High School diploma or equivalent

Preferred Requirements

Preferred Education Minimum Job Experience Requirements

• At least two (2) years of administrative experience, preferably experience in higher education

Preferred Qualifications Years of Experience 2 University Classification Clerical FLSA Classification Non-Exempt Schedule/Work Hours Monday through Friday, 8:30 a.m. to 4:30 p.m. Additional hours as required. Full Time/Part Time Full-Time Annual Schedule 12

Posting Details

Posting Details

Special Instructions to Applicants Posting Number S0981P Open Date 10/16/2025 Close Date 10/30/2025 Open Until Filled No

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a high school diploma or equivalent?
• Yes
• No
• * Do you have at least two years' administrative/clerical experience?
• Yes
• No
  

Applicant Documents

Required Documents

• Resume
• Cover Letter

Optional Documents