Assistant Property Manager

Job Description

Job Description

We are hiring a highly organized and motivated professional to support our growing real estate operations team. The ideal candidate has high attention to detail and combines strong analytical skills with hands-on operational experience and thrives in a fast-paced, team oriented environment.

Responsibilities

• Keep track of property insurance, rental licenses, and other annual processes
• Assist with acquisition related tasks (closings, document preparation)
• Proactively work with owner to streamline operations and help grow both the rental and construction side of the business
• Handle office tasks (mail, organization, delivering and receiving documents, scanning)
• Meeting with and showing marketed properties to potential tenants
• Assist with move-ins, move-outs, oversight of maintenance and improvements
• Handling tenant escalations/emergencies as needed

• Coordinating city inspection schedules with field manager, creating and managing permits
• Organizing and providing documents as needed for architects, GCs, or other construction-related professionals
• Assist the accountant with bookkeeping tasks as needed (A/P, A/R, invoice processing)

Requirements

• Bachelor's degree OR 2+ years property management / real estate experience
• Proven proficiency in Excel/Google Sheets (formulas, data sorting)
• Proven proficiency in shared drive software (Google Drive, Dropbox,etc.)
• Must have active license to drive vehicle

• Must agree to and pass a background check
• Must work out of office in North Philly

Strongly Preferred

• Knowledge of Philadelphia real estate admin systems (eClipse, Atlas, Phila.gov)
• Real estate or property management background
• Experience with accounting and property management software (Quickbooks, Appfolio or similar)
• Familiarity of HUD, PHA, Section 8/HCV, LIHTC, or other housing programs

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times
• Traveling to and walking the property/properties
• This role requires both office work and field visits daily.

Salary Range ($45,000-$60,000 based on experience)

Benefits

Following a 90-day probationary period, employees are eligible for a negotiable benefits package that includes a healthcare stipend and Paid Time Off (PTO). Additional benefits such as retirement contributions and performance bonuses are available for employees who stay with the company long-term.