Event & Marketing Coordinator

Are you equal parts creative and organized? Do you love planning events and promoting them? We’re looking for an upbeat, detail-oriented Events and Marketing Coordinator to support meetings, conferences, and member events while also helping drive marketing and engagement efforts for a variety of association clients.

This role is ideal for someone who enjoys a fast-paced environment where no two days are the same. You’ll help bring events to life behind the scenes while also creating the marketing pieces that get people excited to attend. This position offers a fantastic opportunity to develop your skills in marketing and event management within a professional environment that's committed to excellence.

What You’ll Do

• Coordinate marketing emails, promotional campaigns
• Design and update event webpages and marketing materials
• Help develop creative ways to increase event attendance and engagement
• Support the development and execution of meetings and events
• Assist with proposal development and client interactions
• Act as a liaison between our team, vendors and clients
• Manage client expectations through proactive, results-oriented communication methods
• Travel to event locations, facilitate site inspections, operate programs and support events as necessary

What We’re Looking For

• Highly organized with excellent attention to detail
• Familiarity with Canva
• Creative mindset with an interest in marketing and promotions
• Strong writing and proofreading skills
• Ability to manage multiple deadlines and shifting priorities
• Comfortable working independently and collaboratively
• Experience with events, marketing, hospitality, nonprofits, or associations is preferred
• Familiarity with email marketing tools, or Membership Management Systems is a plus

Bonus Points If you…

• Love creating engaging social content
• Enjoy both planning and creative work
• Thrive in organized chaos
• Can balance logistics with creativity
• Don’t mind occasional travel or event-day hustle

If you enjoy bringing events to life and creating the buzz around them, we’d love to hear from you!

Application Question(s):

• Questions:

1- Do you prefer the planning stage or the event-day excitement?
2- How do you keep track of details and timelines?
3- If an event happens year to year, a rinse and repeat assignment, how will you keep track of tasks to make sure you don’t miss things year to year?
4- What event software or registration platforms have you used?
5- Tell us about a marketing project or campaign you’re proud of.
6- What experience do you have with email marketing or promotional campaigns?
7- What parts of event planning do you enjoy most?
8- How would you help increase attendance or engagement for an event?
9- How comfortable are you making phone calls to venues, vendors, sponsors, attendees?
10- Are you comfortable answering incoming event questions by phone?
11- Describe your communication style when speaking with clients or partners.

• As part of the interview process, we’d like you to complete a short creative assignment that reflects some of the work involved in this role. Please submit the CANVA link to your flyer, promo email (as a Word File) and answers to the 11 questions in a SINGLE email to: [email protected]

Please create the following for a fictional association event:

• Event Name: “2026 Leadership & Networking Summit”
• Audience: Association members and industry professionals
• Date: Thursday, September 17, 2026
• Location: Downtown Hotel Conference Center
• Theme: Professional development, networking, innovation
• Goal: Encourage registrations and generate excitement for the event

Deliverables:
1- A one-page event flyer
a. Share via Canva link
2- A promotional email
a. Share via word document

Work Location: Hybrid remote in Harrisburg, PA 17101